Invoice Review Coordinator

AECOM is seeking an Invoice Review Coordinator for our Baltimore MD office to support the Amtrak B&P Tunnel Replacement (BPTR) Program among other project opportunities available at AECOM. This position will be responsible reviewing vendor invoices payment applications and billing documentation to ensure compliance with contract terms project requirements and customer agreements. This role serves as a critical liaison between project management finance and operations teams by validating that billed charges are supported by contractual obligations and approved project work.

Key Responsibilities

• Review contractor and subcontractor billings pay applications invoices and supporting documentation for accuracy and contractual compliance.
• Compare billing submissions against contract requirements scope of work pricing schedules work authorizations and change orders.
• Verify labor equipment material and subcontractor charges are properly supported and comply with contract terms.
• Identify discrepancies unsupported costs overbillings duplicate charges or missing documentation.
• Collaborate with project managers contract administrators finance personnel and vendors to resolve billing issues.
• Maintain detailed records of contract reviews findings approvals and invoice status.
• Assist with tracking contract values amendments change orders retainage and remaining contract balances.
• Monitor compliance with transportation infrastructure and construction project requirements.
• Support monthly financial close activities through timely invoice review and approval processes.
• Prepare reports and summaries related to contract compliance billing exceptions and payment status.
• Ensure adherence to company policies internal controls and audit requirements.

Qualifications :

Minimum:

• Bachelors degree in Business Administration Finance Accounting Construction Management Project Management or a related field or demonstrated equivalency of experience and/or education.
• 4 years of experience in billing project accounting contract administration invoice auditing or a related field.
• Experience in contract compliance and billing validation processes.

Preferred:

• Experience reviewing contracts pricing schedules change orders and vendor invoices.
• Experience supporting transportation civil construction infrastructure utility engineering or public works projects.
• Experience in project controls construction accounting or procurement processes.
• Experience in Excel and Microsoft Suite Primavera Oracle or other related applications.
• Exposure to DOT municipal state or federally funded construction projects.
• Strong verbal and written communication skills with the ability to effectively collaborate and build relationships with project teams clients and subcontractors to facilitate timely resolution of billing contract and invoice-related matters.

Additional Information :

• Relocation is not an option for this position.
• Sponsorship for US employment authorization is not available now or in the future for this position.
• Adherence to BPTR program policies is mandatory.
• Availability to work in the Integrated Program Office in Baltimore MD

At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time