Inventory & Property Control Coordinator III

Agency

Department

The Inventory & Property Control Coordinator III under supervision oversees the maintenance of inventory and property records and the policies governing inventory and property control.

The salary isdeterminedin accordance withthe Universitys compensation structure and will becommensuratewith the candidates education and experience within the assigned salary range for this position.

Responsibilities:

• Oversees the input of information in the inventory property and vehicle fleet management databases. Prepares and updates various inventory reports. Ensures receipt of signed inventory equipment sheets for capital and controlled equipment. Reviews inventory records for compliance with Federal State and Texas A&M University System (TAMUS) guidelines governing property equipment inventory and related activities. Prepares associated and applicable reports in compliance with regulations. Schedules and performs audits on departmental inventories. Updates and implements changes in property databases and reports for compliance with State and other governmental agency requirements/regulation changes.
• Monitors schedules and workloads of staff to maximize utilization of employees and equipment. Reconciles capital outlay vouchers with purchase invoices to ensure completeness of orders. Examines capital vouchers to ensure correct entry of object class codes and transaction codes. Signs inventory certifications. Conducts training for new staff. Updates instruction and procedure manuals and website documentation.
• Records property changes for lost stolen damaged and destroyed assets as well as surplus sales. Generates monthly reports. Recommends program guidelines procedures policies rules and regulations. Prepares and oversees the preparation of training and operational manuals. Confers with staff on program issues and problems. Develops and Recommends program guidelines. Interprets policies rules and regulations and ensures they are followed. Attends training and workshops as required.
• Oversee staff to ensure proper receiving and shipping activities within the Central Receiving staff workloads to ensure fair production between staff and verify goods are delivered within established guidelines. Utilize PantherBuy or FAMIS/FRS systems to ensure packages are delivered to the appropriate area and final end users as accurate records of surplus property and dispose of as warranted by all university vehicles used for delivery of goods are maintained well kept and in safe and proper working order to meet delivery expectations of the campus.
• Other duties assigned and performed as part of Procurement and Disbursement Services operations.

Required Education and Experience:

• Bachelors degree in an applicable field.
• Three years of related experience.

Required Knowledge Skills and Abilities:

• Knowledge of word processing spreadsheet and database applications.
• Knowledge of governmental and higher education operations.
• Ability to multitask and work cooperatively with others.
• Excellent verbal and written communication skills. Good customer service skills.

Preferred Experience

• Four to five years of related experience.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.