Inventory Management Specialist

The Cincinnati VA Medical Center (CVAMC) is a two-division campus located in Cincinnati OH and Fort Thomas KY serving 15 counties in Southwest OH Northern Kentucky and Southeast Indiana with 6 Community Based Outpatient Clinics located in Bellevue KY; Florence KY; Lawrenceburg IN; Hamilton OH; Clermont County OH and Georgetown OH. The CVAMC also supports two off main campus locations in the Cincinnati area via an Eye Center and Mental Health Outreach Community Division.

Major Duties:

• Ensures equipment accountability and appropriately managed assigned and monitored
• Schedules and conducts physical inventories
• Maintains accountable property and receipt documents.
• Develops and supports the creation of acquisition strategies and standardization initiatives to acquire and purchase durable medical equipment.
• Analyzes data impacting procurement decisions
• Conducts market research on product pricing and performance.
• Researches and conducts analysis of potential cost savings efficiencies and process improvements using quantitative analysis and historical usage patterns.
• Utilizes performance measures to conduct forecasting and quantitative analysis.
• Identifies and rectifies asset management issues.
• Conducts short mid and long-term advanced planning for non-expendable assets
• Utilizes inventory principles standard and non-standard methodologies and concepts to determine need to intervene in the supply system
• Analyzes and advises on equipment purchase recommendations.
• Initiates and reviews reports for lost damaged or stolen property.
• Researches alternative sources for equipment procurement.
• Disposes of surplus or excess property.
• Coordinates final disposition of non-expendable assets
• Participates in facility strategic planning.
• Advises and informs stakeholders concerning the management control and accountability of equipment in use.
• Trains and assists on equipment acquisition disposal scanning and tracking of equipment.
• Assists customers in the creation of performance work statements for equipment procurements.
• Maintains equipment inventory lists
• Ensures accuracy of all personal property records and property documents.
• Manages and controls all inventory transactions for non-expendable medical equipment requests and transactions.
• Maintains inventory management and control of non-expendable assets.
• Utilizes automated property management systems to manage facility property accountability program create equipment records research discrepancies conduct inventories bar code equipment and manage turned in excess property.
• Researches and develops solutions to complex problems
• Traces sequences of inventory management transactions to resolve questions.
• Recommends actions to eliminate problems involved in delivering services to inventory customers or in implementing policies.
• Manages the property management program and determines the means and methods to resolve issues and improve operations.
• Formulates improved inventory management procedures and practices.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory qualification and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday 7:00am - 3:30pm
Virtual: This is not a virtual position.
Position Description/PD#: Inventory Management Specialist/PD99824S

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Required: Drivers License

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 08/27/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

• Specialized Experience: GS-07: One (1) full year of specialized experience equivalent to the GS-05 level in the Federal service that equipped you with the particular knowledge skills and abilities to perform successfully the duties of the position and that is typically in or related to the work of this position. Specialized experience includes: conducting research and maintaining perpetual inventory accounts for non-expendable equipment in a data base system; determining required sources of equipment purchase card program and simplified acquisition procedures; using bar code scanning equipment and appropriate tagging equipment to implement property accounting systems; researching and analyzing information to resolve questions and issues and improve operations; and advising on the management control and accountability of equipment in use. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

OR

• GRADUATE EDUCATION: Successfully completed 1 full year of graduate level education that demonstrates the knowledge skills and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.

OR

• Combination: Possess equivalent combination of successfully completed graduate level education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. NOTE: If using education combined with specialized experience to qualify a copy of your transcript is required

OR

• SUPERIOR ACADEMIC ACHIEVEMENT: Superior Academic Achievement (SAA) at the baccalaureate level in the qualifying curriculum detailed above is fully qualifying. Applicants who wish to apply under this provision must submit proof from their educational institution that they meet one of the criteria listed below. To qualify for SAA applicants must have completed all the requirements for a bachelors degree in a curriculum that is qualifying for the position to be filled and meet one of the following:

1. Class Standing: Rank in the upper one-third of your class in the college university or major subdivision.

2. Grade Point Average: 3.0 or higher out of a possible 4.0 (B or better) as recorded on their official transcript or as computed based on 4 years of education or as computed based on courses completed during the final 2 years of the curriculum; or

3.5 or higher out of a possible 4.0 (B or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.

3. Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit For more information regarding SAA please visit Experience: GS-09: One (1) full year of specialized experience equivalent to the GS-07 level in the Federal service that equipped you with the particular knowledge skills and abilities to perform successfully the duties of the position and that is typically in or related to the work of this position. Specialized experience includes: maintaining inventory control records in an automated system; managing a property management program and determining the means and methods to resolve issues and improve operations; determining required sources of equipment purchase card program and simplified acquisition procedures; researching and analyzing information to include tracing sequences of inventory management transactions; and advising on the management control and accountability of equipment in use. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.OR

• GRADUATE EDUCATION: Have successfully completed a masters or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. of J.D. if related that demonstrates the knowledge skills and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.

OR

• COMBINATION: Equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of the first year (18 semester hours) may be used to qualify applicants for the GS-09 level. NOTE: If using education combined with specialized experience to qualify a copy of your transcript is required.

Physical Requirements: Work is normally accomplished in an office setting; however due to the nature of the position and duties may be called upon to assist in the receipt storage and distribution of various supplies primarily consisting of lifting light boxes generally less than 40 pounds utilizing appropriate material handing devices and placing items on shelves or carrying them elsewhere on station or within the catchment area. Must maintain applicable training and licensing to operate assigned equipment.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at