Information Technology Senior Billing Specialist, Facilities & Campus Operations

Position SummaryThe Senior Billing Specialist is responsible for managing and coordinating the billing invoicing and financial tracking activities for Facilities and Campus Operations. This position ensures accurate processing coding approval and payment of a high volume of invoices related to campus buildings maintenance projects utilities and operational services. The role serves as a key liaison between Facilities departments Finance Procurement and external vendors to ensure financial compliance budget accuracy and timely resolution of outstanding invoices and purchase order Duties & ResponsibilitiesInvoice Management & ProcessingManage and organize large volumes of invoices across multiple campus buildings and invoices for accuracy completeness and compliance with university policies and contractual proper general ledger account coding and departmental charge invoices to appropriate department managers and budget owners for approval and follow-up to ensure timely accurate records and supporting Order ManagementMonitor and track open purchase orders (POs) for Facilities and Campus Operations invoices against purchase orders and contracts to ensure proper authorization and funding Monitoring & Financial AnalysisManage building-level operating budgets to ensure adequate funding is available for planned and ongoing budget balances and spending trends and proactively notify managers of potential funding department leaders in forecasting expenditures and tracking financial and maintain budget reports commitment summaries and expenditure analyses for Facilities & Resolution of Outstanding InvoicesInvestigate and resolve outstanding disputed or unpaid invoices with vendors department managers Procurement and Accounts tracking systems to ensure timely resolution of pending financial Controls & ComplianceEnsure compliance with university financial policies accounting standards and procurement process improvements to enhance billing accuracy efficiency and financial in developing and maintaining departmental financial procedures and best DutiesSupport other departmental initiatives as assigned by the IT Procurement Manager or Executive Skills Abilities & Other AttributesBachelors degree in Accounting Finance Business Administration or related field is of 5 years of progressively responsible experience in billing accounts payable financial operations or facilities managing high-volume invoices and purchase orders in a complex organizational understanding of accounting principles budgeting and financial with ERP financial management and procurement skills in Microsoft Excel and financial reporting organizational skills with strong attention to detail and to manage multiple priorities and meet strict analytical and problem-solving to independently investigate and resolve complex billing and payment verbal and written communication to collaborate effectively with vendors department leaders procurement professionals and accounting ability to manage confidential financial information with customer service orientation and commitment to operational Working ConditionsMust be available to work certain weekends/evenings at various times throughout the -Employment RequirementsAll offers of employment are contingent upon satisfactory completion of a background check.