IN-DHS-EMAC Admin. Contractor

ContractReviewing reimbursement packets for accuracy & consistency across multiple documents coordinating w/other states
agencies or personnel providing routine updates to leadership as
well as organizing the packet for submission to requesting stateA state-level EMAC (Emergency Management Assistance Compact)
Contractor will assist the Logistics Section Chief with closing out open
Emergency Management Assistance Compact (EMAC) Reimbursement Packets.


Responsibilities include reviewing the reimbursement packets
for accuracy and consistency across multiple documents coordinating with other
states agencies or personnel and providing routine status updates to
leadership as well as organizing the packet for submission to the requesting
state


1. Pre-Event Preparation & Planning



- Resource
Typing: Assist state agencies and local jurisdictions in cataloging
typing and vetting deployable resources.

- System
Maintenance: Ensure state staff and partner agencies are familiar with
the Emergency Management Assistance Compact Operations System.




2. Activation & Deployment Operations



- A-Team
Support: Serve as a member of the State Emergency Operations Center
(SEOC) A-Team to process requests and offers between Assisting and
Requesting States.

- REQ-A
Processing: Review or assist in drafting and executing the Request for
Assistance (REQ-A) forms which serve as legally binding contracts during
disasters.

- Monitoring:
Maintain continuous contact with deployed resources tracking their
status logistics and mission progress.



3. Post-Disaster Reimbursement & Compliance



- Documentation:
Ensure all deployment documentation timesheets equipment and other
expense logs are accurately recorded across multiple forms.

- Package
Auditing: Guide deploying personnel and resource providers in
building auditing and submitting comprehensive reimbursement packages.

- Financial
Closeout: Coordinate with Assisting Agency/Entity and Requesting
States to reconcile costs and secure reimbursement.



4. Qualifications & Requirements



- Experience:
Emergency Management experience is preferred but not required.

- Skills:
Detailed oriented ability to work autonomously to coordinate with other
states agencies and personnel. Good computer and math skills are a
bonus. Knowledge of the Emergency
Management Assistance Compact process is preferred but can be taught with
Just in Time Training.

- Hours:
Work weekdays 37.5 hours per week unless other arrangements are made
with supervisor.

Skill	Required/Desired	Amount	of Experience
Prior customer service experience in an administrative assistant or clerical role.	Required	2.0	Years
Basic experience with spreadsheets and databases.	Required	2.0	Years
Prior reimbursement or financial reconcilitation experience.	Required	2.0	Years
Strong attention to detail with the ability to work independently.	Required
Good oral and written skills.	Required
Strong math and computer skills.	Highly desired
Prior experience with emergency management credentials/certifications.	Highly desired
Prior government or public sector expereince.	Nice to have
Logistics/supply chain coordination experience.	Nice to have

Required Skills:

Prior customer service experience in an administrative assistant or clerical role. Basic experience with spreadsheets and databases. Prior reimbursement or financial reconcilitation experience. Strong attention to detail with the ability to work independently. Good oral and written skills. Strong math and computer skills. Prior experience with emergency management credentials/certifications.