IEP Coordinator

The IEP Coordinator provides leadership and coordination for the educational and IEP-related functions of the HeartShare Education Center an NYSED-approved 853 school serving students with disabilities ages 522. This position combines IEP coordination educational programming curriculum support instructional guidance compliance monitoring and coordination with teachers related service providers families and school districts. The IEP Coordinator serves as a key educational resource to the school community and supports the consistent implementation of students IEPs and high-quality individualized educational programming. The position works closely with the Principal/Director of Education to monitor educational quality address program needs maintain IEP compliance and support continuous improvement across the school.

This position has no direct or indirect supervisory responsibility for instructional clinical administrative or support staff. The IEP Coordinator does not conduct employee evaluations approve personnel actions assign staff discipline employees or manage employee performance. The position provides coordination monitoring communication and technical assistance related to IEP implementation.

Essential Functions and Primary Responsibilities of Position:

IEP Coordination & Compliance

• Coordinate the schools IEP tracking and monitoring systems including annual reviews reevaluations amendments and other required timelines.
• Monitor implementation of IEP recommendations and ensure teachers and appropriate staff have access to current IEP information.
• Coordinate with CSEs school districts families teachers related service providers and other members of the educational team regarding IEPs and student programming.
• Participate in CSE meetings annual reviews program reviews and other student planning meetings as assigned.
• Review IEP-related documentation for completeness accuracy and compliance.
• Identify and communicate IEP implementation or compliance concerns to the Principal/Director of Education.
• Assist with preparation for NYSED monitoring audits reviews and corrective action activities.

Educational Program & Curriculum Support

• Support the development and implementation of high-quality educational programming across the school.
• Provide teachers with guidance regarding curriculum differentiated instruction IEP goals accommodations modifications and instructional strategies.
• Review lesson plans instructional materials and classroom programming as part of the schools educational quality-monitoring process.
• Support alignment between curriculum classroom instruction student needs and IEP goals.
• Assist with development and implementation of school-wide educational initiatives.
• Identify instructional resources and professional development needs and make recommendations to school leadership.
• Provide instructional coaching modeling consultation and resources to teachers as appropriate.

Student Programming & Team Collaboration

• Collaborate with teachers related service providers school psychologists behavior professionals and other team members to support individualized student programming.
• Participate in multidisciplinary student support meetings.
• Assist educational teams in addressing academic functional behavioral communication social vocational and life-skills needs.
• Support development of educational programming that promotes student engagement independence and meaningful outcomes.
• Assist with transition planning and programming for students preparing for employment further education adult services and increased independence.

Family & School District Relations

• Serve as a school-based resource to families regarding educational and IEP-related matters.
• Support communication with families and school districts regarding student programming IEPs evaluations and educational services.
• Develop and maintain positive working relationships with CSE representatives school districts and other educational partners.
• Assist in addressing questions or concerns related to educational programming in collaboration with school leadership.

Quality Assurance & Documentation

• Monitor educational programming and documentation for consistency with NYSED requirements IEPs and HeartShare standards.
• Maintain accurate tracking systems and reports related to IEP timelines educational documentation and program requirements.
• Identify trends gaps and opportunities for improvement and communicate recommendations to school leadership.
• Assist with development and implementation of corrective action plans when educational or compliance concerns are identified.
• Maintain confidentiality and security of student educational records in accordance with applicable requirements.

Professional Development & School Improvement

• Assist with planning and delivering professional development related to curriculum instruction IEP implementation and special education practices.
• Support implementation of educational improvement initiatives.
• Stay current with NYSED requirements special education practices and educational trends relevant to the schools student population.
• Participate in school leadership and HeartShare meetings as assigned.
• Performs other job-related duties as assigned consistent with the scope responsibilities and level of the position and in compliance with applicable laws regulations and organizational policies.

• Masters degree in education or in a related masters program required
• New York State (NYS) Special Education Teacher Certification required
• Experience working with children in a special education setting

Physical Demands and Travel Requirements

The position requires the ability to perform a variety of physical activities throughout the workday. Essential physical requirements include:

• Sitting: Frequently approximately 75% of the time
• Walking: Frequently approximately 75% of the time
• Standing: Frequently approximately 75% of the time
• Kneeling: Frequently approximately 75% of the time
• Running: Frequently approximately 75% of the time
• Climbing: Frequently approximately 75% of the time
• Pushing/Pulling: Frequently approximately 75% of the time
• Lifting/Carrying up to 25 lbs.: Frequently approximately 75% of the time
• Occasionally travel to other agency sites

Work Environment and Schedule

The position operates within a school-based special education and human services environment that requires flexibility collaboration professionalism and responsiveness to the needs of students receiving HeartShare services. The work environment includes regular interaction with students families educational staff multidisciplinary team members and other service providers.

• The regular workday is 8:00 AM to 3:30 PM
• Works in an active school-based environment that may require standing walking moving throughout the school building community-based activities and responding to student needs or crisis situations
• Maintains regular and direct contact with students receiving HeartShare services requiring attentiveness flexibility and the ability to respond appropriately to individual student needs
• Collaborates closely with students families teachers teaching assistants related service providers behavior support staff administrators and other educational professionals
• Works as part of a multidisciplinary team and participates in ongoing communication and coordination to support students educational behavioral social-emotional and developmental needs
• Performs responsibilities within a professional school and office environment balancing direct student support documentation planning meetings and other administrative responsibilities
• Works in a dynamic human services environment serving students with diverse learning developmental communication behavioral and social-emotional needs
• Maintains an informed student-centered approach that emphasizes compassion professionalism flexibility responsiveness and respect for individual student needs
• Demonstrates the ability to adapt to changes in student needs classroom assignments schedules staffing and program priorities as necessary
• May participate in community-based instruction educational activities or other off-site programming as required to support students and program objectives
• Maintains effective collaboration with internal multidisciplinary teams families community partners and external agencies involved in supporting students and their educational programs

Benefits

At HeartShare we offer a comprehensive benefit package based on full-time/part-time status. You canexpect:

• Rewarding Work in a team environment.
• Paid vacation sick personal days and holidays.
• 403(B) retirement plans with employer contribution.
• Health dental vision and life insurance.
• Employee Assistance Program (EAP).
• Flexible spending account (Dependent Care Medical Parking and Transit).
• Employee Appreciation Programs and Events.
• Tuition Assistance Program.
• Professional Development opportunities.
• Wellhub Discount
• Verizon Wireless Discount.
• BJs Membership discount.
• Discounts on Broadway tickets movie tickets theme parks sporting events gift certificates & more

HeartShare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process please reach out to.

About Heartshare

Who WE ARE:

For over 150 years Heartshare has been dedicated to championing and empowering New Yorkers society has too often overlooked and underestimated.

To learn more about HeartShare please visit our website Follow us onTwitterLinkedInYouTubeInstagramFacebook

HeartShare Human Services of New York Homepage

HeartShare Human Services of New York nurtures and empowers children and adults with intellectual and developmental disabilities.

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