I-9 Associate Human Resources

SAINT LOUIS MO 63130 40

Validates employment eligibility for current and incoming workers through monitoring and ensuring compliance with federal regulations for the University related to employment authorization with the ultimate goal of ensuring I-9 compliance. Provides specialized support in managing Form I-9 and onboarding new hires with processes and data as well as processes E-Verify records subpoenas/summons and other confidential personal information for the entire University.

• Data Management: Form I-9:
  • Meets with department new hires/rehires to coordinate all paperwork Form I-9 and other documents per the departments request.
  • Coordinates and organizes documentation to ensure accuracy and compliance with a focus on Section 1 of Form I-9 for accuracy.
  • Completes Sections 2 and 3 of Form I-9 within approved federal timeframe. This includes document verification uploads audits and reporting.
  • Quickly and effectively responds to all departmental questions related to Form I-9 Compliance transactions as well as adhere to timeline driven standards.
  • Adheres to University and HR regulatory standards for data management and integrity and validate supporting documentation.
    
• Customer Service: 20%.
  • Responds to questions on process policy and reporting for Form I-9 compliance.
  • Meets with new hires to coordinate completion of all new hire paperwork and work closely with HR.
  • Partners and Office of International Students and Scholars (OISS) to ensure process is complete.
  • Collaborates with General Counsel and outside attorney firms regarding I-9 and employment law.
    
• Data Management: E-Verify: 5%.
  • Performs E-Verify process maintain reports update Workday system contact employees when needed to complete Form I-9.
  • Maintains access and training within E-Verify system.
    
• Administrative Support: 5%.
  • Enters data and process/creates various communications and/or documentation including collecting information required for subpoenas.
  • Monitors and executes Form I-9 appointments and correspondence for the University to ensure timely completion and submission of legal documentation.
    
• Maintains Standards: 5%.
  • Partners with OISS to monitor international worker and student documents for reverification and termination.
  • Prepares Form I-9 exception reports as needed.
  • Assists in the maintenance of employee files including scanning of various files/records.
  • May participate in Form I-9 tracking reviews and/or audits.
  • Engages in continual improvement through on-going training.
    
• Support:
  • Provides back-up support and assistance to the team.
  • Participates in business process testing and initiatives as appropriate for assigned area of support.
    
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

No specific work experience is required for this position.

Skills:

Labor and Employment Law Labor Standards Microsoft Excel Microsoft Outlook Microsoft PowerPoint Microsoft Word Payroll Taxes

Drivers License:

A drivers license is not required for this position.

Required Qualifications:

• HR Service Delivery team experience.
• Proficient in Human Resource system such as (Workday Oracle SAP etc.).
• Effective understanding and knowledge of FLSA regulations payroll tax and employment law along with the ability to apply applicable rules regulations policies and procedures.

Preferred Qualifications:

• Bachelors degree in Human Resource Management or related field.
• E-Verify experience.

Education:

Bachelors degree - Human Resources Management

Certifications/Professional Licenses:

Certified Professional (SHRM-CP) - Society for Human Resource Management Professional in Human Resources (PHR) - HR Certification Institute (HRCI)

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Adaptability Analytical Thinking Critical Thinking Customer Service Deadline Management Detail-Oriented E-Verify Fast-Paced Environments Interpersonal Communication Oral Communications Organizational Savvy Prioritization Sound Judgment Teamwork Time Management Workday Software Working Independently Written Communication

G07-H

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including ones qualifications and performance equity with others in the department market rates for positions within the same grade and department budget.

For frequently asked questions about the application process please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation please emailor call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and if requested reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and as applicable for the position other background checks drug screen an employment and education or licensure/certification verification physical examination certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Personal

• Up to 22 days of vacation 10 recognized holidays and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges annual health screenings mental health resources mindfulness programs and courses employee assistance program (EAP) financial resources access to dietitians and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care Weve got you covered.

• WashU covers the cost of tuition for you and your family including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies detailed benefits and eligibility please visit: StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the Universitys policy to provide equal opportunity and access to persons in all job titles without regard to race ethnicity color national origin citizenship (where prohibited by federal law) age religion sex sexual orientation gender identity or expression disability protected veteran status or genetic information.