Hunter Education Administrative Assistant Administrative Assistant 4 Non-Permanent

Title- Hunter Education Administrative Assistant

Classification- Administrative Assistant 4

Job Status- Full-Time - Non-Permanent

Appointment Length- 9 months October 1 2026 June 30 2026
WDFW Program- Directors Office Communications and Public Engagement (CAPE)
Duty Station- Olympia Washington Thurston County

Hybrid/Telework- While this position offers a hybrid work arrangement the successful candidate must be available to report to the Olympia WA headquarters as needed.

Learn more about being a member of Team WDFW!

Photo Caption: Last Light Photo Credit: Joseph Brown

Serve as a key point of contact for the Hunter Education Program building strong relationships with the public volunteer instructors students families and partner agencies while supporting the departments mission to conserve and protect Washingtons fish wildlife and ecosystems.

In this role you will provide essential customer service and administrative support to ensure program day-to-day operations are efficient and identify opportunities to improve processes and services.

What to Expect:

Among the varied range of responsibilities held within this role the Hunter Education Administrative Assistant will

Provide lead administrative support services related to the hunter education program:

Provide accurate and timely outreach education and communication for the Hunter Education program:

Serve as administrative contact for 3rdparty hunter education course provider:

• Manage daily contractor data downloads.
• Generate reports on student and instructor participation to distribute to statewide coordinators and management.
• Ensure consistency between contactor data and hunter education databases.
• Identifying and coordinating needed corrective measures with the contactor.
• Develop and provide updates to training materials for staff and instructors on how to use contractor services and tools suggesting updates and improvements.

Serve as the lead to manage and coordinate the tri-annual statewide instructor in-service training and provide supporting assistance to other instructor trainings:

• Prepare a detailed work plan with sequences timelines and tasks.
• Research costs and secure conference center space equipment meals and refreshments facilitate conference center contract etc.
• Prepare handout materials/folders awards recognition items name tags etc.
• Serve as the lead agency contact for the venue and coordinate with staff to ensure facilities are set up and supplied appropriately for plenary and concurrent sessions.

Working Conditions:

Work setting including hazards:In-office setting at the Natural Resources Building in Olympia Washington with possible partial hybrid options available. Office hazards include working under fluorescent light repetitively entering data into computer and extended periods of time sitting or standing.

Schedule:Typically Monday Friday 8:00 A.M. 5:00 P.M. While this position offers a hybrid work arrangement the successful candidate must be available to report to the Olympia WA headquarters as needed.

Travel Requirements: Occasional travel with possible overnight stays to attend in-person hunter education team and program staff meetings workshops etc.

Customer Interactions:Interacts with external customers (e.g. public counterparts in state) and internal customers (e.g. volunteer certified instructors).

Qualifications:

Required Qualifications:

Option 1: High school diploma or equivalent and four (4) years of progressively responsible experience in office/clerical secretarial or general administrative work

Option 2: Experience as an Administrative Assistant 3 or higher for a Washington State Natural Resource agency.

Certifications/Licenses:

Valid Drivers License.

Preferred Qualifications:

In addition to the required qualifications our ideal applicant will possess one or more of the following:

Associates degree or higher in business administration or related field.

Familiarity or experience with hunter education program activities including the importance and value of volunteer instructors.

Moderate or higher proficiency with Microsoft Suite products (Outlook Word Excel PowerPoint Access and Teams)

Experience:

• Articulate utilize and assist customers with understanding laws regulations policies and processes especially those related to WDFW hunter education hunting and fishing regulations and to direct public inquiries to appropriate staff for assistance.
• Utilize the Washington Interactive Licensing Database (WILD) Automated System to complete tasks.

Your application must include the following:

• A completed online application showcasing how your qualifications align with the job requirements.
• An up-to-date resume.
• A cover letter detailing your interest in the position your relevant skills and experience and why you are the ideal candidate.
• At least three professional references with current contact information.

In addition topayand otherspecial employee programs there are otherbenefitsthat WDFW employees may be eligible for. Click the Benefits tab at the top of this announcement to learn more.

Important Note:

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents please use the following link: and Military Spouse Preference Notice:

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit please do the following:

• Notify us of your veteran or military spouse status by email at .
• Veterans only Attach a copy of your DD214 (Member 4 copy) NGB 22 or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number position and spouse/veteran (example: 2024-1234 Biologist 1 Veteran)
• Include your name as it appears on your application in .

Diversity Equity and Inclusion Employer

As part of WDFWs efforts to advance respectful and inclusive work environments the Agency expects inclusivity as part of our professional interactions and communications. Therefore we want to ensure that all individuals feel welcome are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit Agency and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural racial ethnic sexual orientation and gender identity diversity. Women racial and ethnic minorities persons of disability persons over 40 years of age disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone or email or the Telecommunications Device for the Deaf (TDD) at .

Technical Difficulties: If you are having technical difficulties creating accessing or completing your application please call NEOGOV toll-free at or.

Other questions: If you have other questions regarding this position please reach out toand reference job#.

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