Human Resources Supervisor

JOB SUMMARY:

Under the direction of the Superintendent of Human Resources & IT this position is responsible for the day-to-day administration and operational management of the Districts Human Resources functions including recruitment onboarding employee records management benefits administration training administration Human Resources systems management compliance activities employee support services and workforce reporting. This position serves as a primary Human Resources resource for employees and supervisors and exercises independent judgment in administering Human Resources programs policies and procedures while supporting organizational goals and maintaining compliance with applicable laws and regulations.

EDUCATION EXPERIENCE & TRAINING:

• Bachelors Degree in Human Resources Business Administration Public Administration or a related field.
• Four (4) or more years of Human Resources or related professional experience preferred.
• Experience in recruitment onboarding employee relations benefits administration Human Resources compliance and Human Resources systems administration preferred.
• Experience working with HRIS payroll applicant tracking learning management timekeeping or other business information systems preferred.
• Experience maintaining confidential records administering employee transactions and managing Human Resources data with a high degree of accuracy preferred.
• Experience facilitating employee or supervisor training programs preferred.
• PHR SHRM-CP or equivalent HR certification preferred.
• CPR/First Aid/AED certification or instructor certification preferred but not required.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Oversees the Districts recruitment and onboarding processes including job postings recruitment advertising ATS administration hiring documentation onboarding activities and recruitment outreach efforts.
• Collaborates with hiring supervisors to identify staffing needs review position requirements develop recruitment strategies and maintain position descriptions recruitment materials and related hiring documents.
• Serves as the primary administrator for the Districts Human Resources technology systems including the ATS HRIS payroll benefits administration learning/risk management timekeeping and other employee information systems.
• Maintains and audits employee data and records across Human Resources systems and personnel files including personnel confidential benefits training workers compensation and employment eligibility documentation. Ensures records are maintained in accordance with District policies record retention requirements confidentiality standards and data integrity expectations.
• Administers employee benefits programs including enrollments qualifying life events open enrollment activities employee communications recordkeeping reporting requirements and coordination with benefit providers.
• Coordinates and administers employee training and development programs including compliance training training assignments record maintenance reporting learning system administration and facilitation of employee and supervisor training initiatives.
• Administers District personnel policies procedures and Human Resources programs. Communicates policy updates maintains forms and documents supports policy compliance efforts and recommends improvements to Human Resources policies practices and procedures.
• Serves as the primary point of contact for employees and supervisors regarding Human Resources policies benefits payroll leave administration timekeeping onboarding Human Resources systems and related employment matters.
• Provides guidance and support to supervisors regarding personnel administration attendance issues performance management employee development policy interpretation workplace concerns and other Human Resources matters.
• Supports employee relations efforts by addressing workplace concerns providing guidance to employees and supervisors documenting issues as appropriate and elevating complex or sensitive matters to the Superintendent of Human Resources & IT.
• Assists with workplace investigations performance improvement efforts corrective action processes and other employment-related matters as assigned.
• Administers workers compensation activities including claim documentation employee communications record maintenance incident reporting and coordination with insurance providers and internal stakeholders.
• Coordinates employee separation and offboarding activities including resignation processing separation documentation benefit notifications system access changes and related communications.
• Prepares analyzes and distributes Human Resources reports and metrics related to staffing recruitment turnover training compliance workforce data and other Human Resources functions. Identifies trends and provides recommendations to improve programs processes and operational efficiency.
• Identifies and recommends opportunities to improve Human Resources processes systems employee services and technology utilization through increased efficiency automation workflow enhancements and process optimization.
• Leads and coordinates employee engagement initiatives employee recognition activities and other programs designed to enhance workplace culture and organizational effectiveness.
• Leads and coordinates the Districts Diversity Equity and Inclusion (DEI) Committee including committee activities employee resources programming and initiatives that support an inclusive workplace culture.
• Assists the Superintendent of Human Resources & IT with strategic initiatives organizational planning activities department objectives workforce planning efforts and special projects.
• Performs other duties as assigned.

BENEFITS:

• Medical Dental and Vision Insurance
• Medical & Dependent Care FSA
• Basic & Voluntary Life Insurance
• IMRF Pension
• AFLAC Plans
• 457 Retirement Plan
• Vacation Personal and Sick Time
• Paid Holidays
• Employee Wellness Programs and Incentives
• Employee Recognition Programs
• Discounts at our Golf Course
• Season Passes to our Aquatic Center
• Free or Discounted Prices for our Fitness & Special Event Programs

HOURS:

The Human Resources Supervisor generally works a standard 40-hour workweek Monday through Friday. Occasional evening or weekend hours may be required to support recruitment activities employee trainings meetings special events or other operational needs. Flexibility during regular business hours is necessary to effectively support employees supervisors applicants and District operations.

COMPENSATION:

$64000-$68000 (DOQ)

Required Experience:

Manager