Human Resources Specialist – Payroll and Onboarding

Job Summary:

Viking is seeking a Human Resources Specialist to join its growing HR Team in Woodland Hills CA. Our Human Resources Specialist plays a key role in supporting a positive employee experience. This position supports accurate payroll entry responsive HR and payroll inquiry management new hire onboarding employment record maintenance I-9 completion compliance-related file audits and leave-related administrative reporting.

This is a hybrid position based in our Woodland Hills CA accordance with Vikings hybrid work policy this role is expected to work from the office on Monday Wednesday and Thursday each week.

Job Responsibilities:

• Enter biweekly payroll including wages bonuses commissions deductions and PTO reporting
• Enter new hire information into HRIS and timekeeping systems and ensure wage work and personal information is accurate and updated
• Maintains and audits payroll records personal and HR files in accordance with company policies and applicable state and federal laws
• Coordinates with the Companys payroll processor to communicate payroll changes resolve payroll issues and ensure required tax and benefit enrollment documents are completed
• Manages the HR and payroll inboxes responds to inquiries directs emails to appropriate team(s) as needed
• Facilitates new hire orientation for individual employees and groups both in person and virtually
• Complete I-9 inspections and verifies identity and employment authorization for new U.S. hires
• Coordinates with Leave of Absence team with leave related payroll processes

Required Qualifications:

• 3-5 years of HR experience with a focus on payroll processing
• Familiar with general HR policies and procedures
• Bachelors degree preferred
• Familiar with federal and state employment laws and regulations
• Excellent verbal and written communication skills
• Ability to collaborate effectively with employees at all organizational levels virtually and in person
• Organized detail-oriented approach to work
• Manages time effectively by prioritizing tasks and shifting focus as needed
• Practical problem-solving skills
• Maintains a high level of integrity professionalism and confidentiality
• Experience with Microsoft Office Suite including proficiency with Excel
• Ability to utilize AI tools to support work processes
• The ability to quickly learn the organizations HRIS
• Interest in continued learning and professional growth within Human Resources

What We Offer You:

• Highly competitive compensation plan.
• Salary range $75000-$85000 annually determined by a myriad of factors including but not limited to years of experience depth of experience individual qualifications and othe relevant business considerations.
• Employees are eligible for annual discretionary bonus.
• 401(k) plan with company match.
• Full benefits including medical dental vision life and disability insurance at a highly subsidized rate (some plans are fully paid by Viking).
• Accrue 15 paid vacation days sick time accrual by state and 6 paid holidays per year.
• Opportunity to take a free and/or discounted cruise.
• Highly subsidized gym membership.
• Discounts on theatres theme parks movie tickets travel discounts through IATA membership and too many more discounts to name.

Viking is a certified Great Place to Work company. This certification is a result of our commitment to excellence integrity and our teams outstanding contributions.

About Viking

Viking (NYSE: VIK) is a global leader in experiential travel with a fleet of more than 100 ships exploring 21 rivers fiveoceansand all seven continents. Designed for curious travelers with interests in science history culture and cuisineChairmanand CEO Torstein Hagen oftensaysViking offers experiences ForTheThinking Person. Viking has more than 450 awards to its name including being rated #1 for Rivers and #1 for Oceans five years in a row byCondé Nast Travelerinthe 2025 Readers Choice Awards. Viking is alsorateda Worlds Best byTravel Leisureno other travel company has simultaneously received such honorsbyboth publications.