Human Resources Generalist

UNIVERSITY OF ST. THOMAS

HUMAN RESOURCES GENERALIST

HUMAN RESOURCES

The University of St. Thomas a Catholic liberal arts institution in Houston Texas (UST) invites applications for the position of Human Resources Generalist.

SUMMARY

The Human Resources Generalist supports the daily operations of the Human Resources Office and assists in administering core HR functions across the employee lifecycle from recruitment through onboarding and ongoing employment. This position is a point of contact for faculty staff students and visitors ensuring efficient HR processes responsive service and a welcoming office environment. The role supports compliance with federal and state regulations while advancing the Universitys mission and values.

ESSENTIAL DUTIES AND RESPONSIBILITIES

TALENT ACQUISITION AND ONBOARDING

The HR Generalist supports student recruitment activities by posting job openings and assisting hiring managers throughout the hiring process. This role facilitates pre-employment processes such as background checks and onboarding ensuring a smooth and welcoming transition for new student employees.

HR OPERATIONS AND ADMINISTRATIVE SUPPORT

The HR Generalist provides general administrative support to Human Resources. This includes greeting visitors faculty staff students and applicants in a professional and welcoming manner. This role assists in answering and screening incoming calls responding to general inquiries and managing the HR departments email inbox ensuring timely and accurate communication or routing of requests to appropriate staff. This role contributes to the efficient operation of HR services and supports departmental initiatives including managing correspondence preparing reports and assisting with special projects.

EMPLOYEE RECORDS AND HRIS ADMINISTRATION

The HR Generalist maintains accurate and up-to-date employee records both electronic and physical ensuring confidentiality and compliance with applicable regulations. This role assists with data entry and maintenance in the HRIS supports reporting needs and ensures proper documentation of employment actions.

EMPLOYEE RELATIONS AND SUPPORT

The HR Generalist serves as a resource for employee and student worker inquiries related to HR policies procedures and programs. This position provides administrative support in employee relations matters including performance management processes and documentation escalating complex issues to HR leadership as appropriate.

TRAINING AND PROFESSIONAL DEVELOPMENT SUPPORT

The HR Generalist assists in coordinating training sessions and professional development programs for faculty staff and student employees. Responsibilities include scheduling sessions tracking attendance and supporting the delivery of learning initiatives aligned with institutional goals.

PROFESSIONAL AND QUALITY CUSTOMER SERVICE

The HR Generalist demonstrates professionalism and provides quality customer service in accordance with USTs values; maintains positive working relationships; ensures confidentiality; communicates effectively; maintains accurate records; and supports a safe and organized work environment. The position requires flexibility attention to detail and a willingness to learn and adapt to changing needs.

QUALIFICATIONS EXPERIENCE SKILLS

• A bachelors degree in human resources business administration or a related field preferred
• Minimum of three (3) years of professional experience in human resources or a related field required
• Experience in higher education preferred
• Familiarity with HRIS systems; ADP Workforce Now experience preferred
• Basic knowledge of employment laws and HR practices
• Proficiency in Microsoft Office products
• Strong organizational skills with attention to detail and accuracy
• Excellent interpersonal and communication skills with the ability to interact effectively with faculty staff students and visitors
• Ability to handle sensitive and confidential information with discretion
• Due to the need for visibility on campus and engagement with the university community this position is expected to work on-site during USTs regular business hours: 8:30 AM to 5:30 PM Monday Friday

The University of St. Thomas is committed to the religious ethical and intellectual traditions of Catholic higher education. As permitted by law practicing Catholics who will advance the mission of the school are preferred for this position. However the University invites all qualified applicants to apply.