HRI Function Coordinator

Agency

Department

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11000 students from 47 states and 54 foreign nations. We employ over 1400 full-time and 2000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees including doctoral programs. As a member of the Texas A&M University System TAMU-CC benefits from a range of resources increased visibility and influence and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CCs beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern attractive and state-of-the-art classroom buildings and support facilities.

PURPOSE

The HRI Function Coordinator under general supervision coordinates large HRI internal and external events and conferences including pre- and post-event coordination with HRI employees. Supports site safety and operational readiness and serves as a liaison with University departments and vendors utilizing HRI facilities.

DESCRIPTION

Functional Area 1: Function and Program Management

Percent Effort: 40%

• Develops organizes implements monitors and evaluates HRI internal cross-campus and external/public-facing functions programs conferences workshops meetings and special activities.
• Develops annual and recurring function plans based on HRI priorities institutional activities outreach opportunities facility availability and program needs.
• Manages functions and related programs from initial planning through implementation closeout assessment and reporting.
• Establishes function timelines logistical requirements staffing plans vendor needs equipment requirements room configurations communication needs and contingency plans.
• Coordinates with HRI leadership research programs University departments external organizations vendors guests and community partners to facilitate function and program activities.
• Develops and maintains systems for tracking functions participation outcomes facility utilization and other performance measures.
• Evaluates function and program effectiveness and recommends improvements to HRI processes procedures and future programming.

Functional Area 2: Event Operations Facilities and Personnel Coordination

Percent Effort: 30%

• Manages scheduling utilization operational readiness and function configuration of the HRI Event Room and breakout rooms supporting HRI University and approved external activities.
• Coordinates room assignments and space utilization based on event requirements facility availability and HRI priorities.
• Directs function-day operations including setup and breakdown technology coordination signage materials vendor and catering coordination accessibility safety and guest flow.
• Coordinates assigns and oversees function-related activities performed by staff student workers volunteers and other personnel before during and after events.
• Provides onsite function management and resolves operational and logistical issues as needed.
• Coordinates with appropriate HRI and University units regarding facilities information technology security parking risk management accessibility and other operational requirements.
• Develops and maintains event procedures checklists room-use standards and operating practices to support consistent and effective use of HRI facilities.
• Operates University vehicles as needed to support HRI functions programs outreach activities tours meetings and other institutional activities.

Functional Area 3: Budget Data and Performance Reporting

Percent Effort: 15%

• Prepares and monitors function and program budgets in coordination with HRI leadership and business staff.
• Tracks function-related expenditures commitments costs and available funding and identifies potential budget concerns.
• Maintains attendance facility utilization event outreach and related program performance data.
• Compiles and analyzes program statistics to assess participation utilization expenditures and function activity.
• Prepares quarterly reports summarizing function and program activity attendance facility utilization expenditures funding status outreach participation and other relevant performance measures.
• Provides information and analysis to HRI leadership to support function planning resource allocation program evaluation and future programming.

Functional Area 4: Outreach Tours and Institutional Engagement

Percent Effort: 15%

• Coordinates HRI participation in campus and external outreach engagement and tabling activities.
• Works with HRI research and program areas to identify appropriate participants displays materials equipment staffing and logistical requirements for outreach activities.
• Organizes and coordinates HRI tours for visitors University groups partners donors prospective students community organizations and other internal and external audiences.
• Develops and maintains working knowledge of HRIs eleven research and program areas sufficient to coordinate and lead institute-level tours and appropriately communicate HRIs programs and activities to visitors.
• Coordinates special visits and institutional engagement activities involving HRI leadership University officials external partners donors community stakeholders and other guests.
• Coordinates HRI-wide function and engagement activities in collaboration with the Manager of Executive Operations Manager of Executive Services HRI leadership research programs and other appropriate personnel.
• Performs other duties as assigned.

QUALIFICATIONS

• Bachelors degree
• Two (2) years of related experience.
• Additional experience/ education may be considered as a substitution for the minimum requirements.
  • High School Diploma or GED and six (6) years of related experience.
  • Associates degree and four (4) years of related experience.
  • Masters degree
• Valid drivers license.

KNOWLEDGE SKILLS AND ABILITIES

• Knowledge of word processing spreadsheet database and presentation applications.
• Strong planning organization and project coordination skills.
• Effective interpersonal verbal and written communication skills.
• Ability to manage multiple concurrent activities priorities deadlines and stakeholders.
• Ability to work cooperatively and effectively with internal and external stakeholders.
• Ability to work a flexible schedule including evenings and weekends as required to support HRI events conferences outreach activities and other programs.

PREFERRED QUALIFICATIONS

• Three (3) years of related experience in program coordination event management outreach operations or a related area.
• Experience coordinating multiple events programs conferences meetings workshops outreach activities or other complex initiatives.
• Experience managing event or program logistics involving facilities vendors technology materials staffing volunteers or event-day operations.
• Experience monitoring budgets expenditures program data attendance or other performance measures.
• Experience preparing program financial utilization or performance reports.
• Experience coordinating the work of staff student workers volunteers or other personnel in support of programs or events.
• Experience collaborating with multiple departments leadership external partners vendors or community stakeholders.
• Experience coordinating outreach public engagement tabling activities tours or institutional visits.

SALARY: Up to $4416.67 monthly (Up to $53000 Annually Approximately)

NOTE:Employment may be impacted by the Presidential proclamation issued on September 19 2025 and the moratorium issued by Texas Governor Abbott on January 27 2026.

BENEFITS (rules policies eligibility apply)

From our generous benefits package and professional development opportunities to our retirement programs and our commitment to service excellence the Island University is an engaging and rewarding place to work.

INSURANCE:

• Medical$0 - $30 per month for Employee Only coverage after university contribution ($920 value).Up to 83% of premium covered by the university:Employee and SpouseEmployee and ChildrenEmployee and Family coverage
• Dental & Vision
• Life Insurance Accidental D&D Long Term Disability Flexible Spending Account and Day Care Spending Account

DUAL CAREER PARTNER PROGRAM

ON-CAMPUS WELLNESS OPPORTUNITIES

Work Life Solutions:

• Counseling Work Life Assistance Financial Resources and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness
• Book scholarships
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8 hours of vacation paid time off every month.
• 8 hours of sick leave time off every month.
• 8 hours of paid time off for Birthday leave.
• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.