HR Administrative Assistant(Manufacturing)

Schedule: MondayFriday approximately 7:00 AM4:00 PM
Work Environment: Manufacturing/plant office
Schedule Flexibility: Hours may have some flexibility.

The HR & Administrative Coordinator provides comprehensive human resources administrative payroll document control and safety support within a manufacturing facility. This position serves as a key point of contact for employees new hires visitors vendors and site leadership.

The ideal candidate has prior experience working in a manufacturing office environment strong communication and organizational skills and the ability to work independently while managing multiple priorities.

• 23 years of experience working in a manufacturing office environment.
• Strong written and verbal communication skills.
• Ability to work independently with limited supervision.
• Strong knowledge of Microsoft Office and other PC applications.
• Strong Microsoft Excel and PowerPoint skills preferred.
• SAP experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

• Support compliance with AIMS ISO 9001 ISO 45001 and applicable company policies and standards.
• Coordinate pre-hire requirements and the new-hire onboarding process.
• Coordinate onsite interviews for prospective employees.
• Support new-hire orientation and onboarding activities.
• Arrange pre-employment testing and screenings.
• Coordinate employee IDs uniforms lockers computer access email software workspaces and office supplies.
• Set up hourly employees within the biometric timekeeping system.
• Provide ongoing administrative support to new employees to ensure a smooth transition into their assignments.
• Assist employees with benefits enrollment direct deposit tax forms and other HR-related documentation.
• Maintain and coordinate HR audit documentation to support internal policies and regulatory compliance.
• Coordinate people-related reporting and site initiatives.
• Coordinate community relations and employee engagement events.
• Serve as the sites Wellness Champion.
• Coordinate documentation for the tuition reimbursement program.
• Provide administrative support related to HR vendors.
• Provide administrative support for internal and external social media communications.
• Serve as the first point of contact for employee HR questions and partner closely with regional HR leadership.
• Process biweekly payroll for hourly and salaried non-exempt employees.
• Maintain HR data and prepare reports using SAP HRMS.
• Maintain employee HR files including I-9 and E-Verify documentation.

• Support SAP requisitioning and invoice processing across the site.
• Prepare and release blanket and individual requisitions through SAP.
• Order miscellaneous supplies for plant and maintenance operations using established purchasing processes.
• Provide general administrative support to office personnel and site leadership.
• Coordinate plant meetings site functions facilities and catering.
• Serve as the sites Document Control Administrator.
• Maintain documentation within SharePoint electronic document management systems shared drives and physical document libraries.
• Arrange meals and catering for training classes meetings and special events.
• Document weekly monthly and other site team meetings.
• Serve as the first point of contact for customers visitors contractors solicitors and incoming calls.
• Coordinate small capital projects involving office and site renovations or upgrades.
• Manage site visitors and provide required safety training when designated safety personnel are unavailable.

• Serve as the primary backup to site Health Environmental Safety and Quality personnel.
• Conduct and document weekly inspections of designated hazardous waste areas and safety equipment.
• Inspect eyewash stations safety showers emergency equipment shelter supplies and spill kits.
• Perform monthly inspections and restocking of first aid kits.
• Conduct and document monthly inspections of AEDs and fire extinguishers.
• Maintain inventories of PPE and other safety supplies.
• Support site compliance with established environmental health and safety procedures.

• Complete special projects and miscellaneous assignments as requested by department and site leadership.
• Provide cross-functional administrative support as business needs arise.