Hospitality Coordinator

The Food & Beverage Coordinator (Service Coordinator) is responsible for providing comprehensive administrative and operational support to the Food & Beverage leadership team. This role ensures the smooth operation of all back-of-house administrative tasks including cost tracking sales coordination for private events and in-room dining and menu management. The F&B Coordinator serves as a liaison between sales operations and culinary teams maintaining efficiency and alignment with Faenas world-class hospitality standards.

This full-time position has an hourly rate of $36.00 per hour.

DUTIES AND RESPONSIBILITIES

• Track and analyze F&B expenses sales trends costs and budget variances preparing accurate reports for management.
• Maintain and update food beverage and operational sales data to support financial planning and forecasting.
• Assist with invoice reconciliation purchase orders vendor pricing and cost tracking.
• Monitor purchasing discrepancies outstanding invoices and product cost changes escalating concerns to leadership.
• Support monthly financial reporting and cost-control initiatives across all F&B outlets.
• Serve as the primary administrative liaison between F&B Sales Culinary and other departments for buyouts private events and special in-room dining requests.
• Coordinate event requirements specialty menus pricing information and operational details with the appropriate teams.
• Assist with event costing sales forecasting and profitability analysis.
• Work closely with Culinary and outlet leadership to communicate event timelines menu changes and special requirements.
• Track upcoming events deadlines and outstanding operational needs to ensure timely preparation and execution.
• Oversee the printing cutting assembling organizing and distribution of menus and other F&B collateral across all outlets.
• Maintain accurate and sufficient menu inventory such as ensuring there is enough paper ensuring each outlet has the appropriate quantity and current version.
• Coordinate menu revisions seasonal updates pricing changes and item availability with Culinary and F&B leadership.
• Ensure approved menu updates are accurately reflected across physical menus room service materials digital platforms inclusive of POS silverware and the hotel website and coordination with opera.
• Conduct regular reviews of menus for accuracy presentation cleanliness and brand consistency.
• Maintain organized digital files and approved templates to facilitate timely printing and replacement.
• Provide administrative support to F&B leadership including data entry scheduling coordination correspondence and document preparation.
• Maintain accurate and organized operational records vendor contracts product catalogs purchasing documents and departmental files.
• Coordinate meeting schedules prepare agendas document meeting notes and track action items.
• Assist with daily operational reports DOP submissions and departmental documentation.
• Maintain trackers for outstanding requests projects and operational deadlines.
• Facilitate communication between F&B outlets and supporting departments to ensure requests are addressed promptly.
• Support the organization and maintenance of health safety sanitation and operational compliance documentation.
• Assist with tracking required training sessions attendance records certifications and COP acknowledgments.
• Ensure operational checklists logs and required documentation are properly organized and accessible for audits.
• Assist F&B leadership with audit preparation and follow-up on administrative compliance requirements inclusive of attending CEO meetings and taking notes.
• Identify missing or outdated records and communicate discrepancies to the appropriate managers.
• Prioritize daily administrative and operational requests based on urgency and business needs.
• Maintain consistent communication with F&B leadership regarding outstanding tasks and project updates.
• Follow through on assigned responsibilities ensuring completion within established deadlines.
• Proactively identify administrative gaps opportunities for improved organization and ways to streamline departmental processes.
• Maintain confidentiality professionalism accuracy and attention to detail in all departmental matters.

Qualifications :

• Minimum 2-3 years of experience in an administrative or coordination role within hospitality food & beverage or event sales.
• Proficiency in cost tracking data entry and financial reporting
• Familiarity with POS inventory and reservation systems (such as SevenRooms OpenTable MICROS)
• Ability to multitask and manage multiple projects in a fast-paced environment
• Strong communication skills to liaise effectively between departments
• Fluent in English; additional languages a plus
• Availability to work flexible hours including evenings and weekends as needed
• Ability to effectively communicate across multiple teams and departments
• Knowledge of hospitality operations menu costing and event sales procedures.
• Proficiency in Microsoft Office Suite (Excel Word PowerPoint) and Google Workspace.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Endure various physical movements throughout the work areas
• Ability to move safely in uneven terrain or in confined spaces
• Remain active constantly moving or prolonged periods sitting at a desk and working on a computer throughout work shift
• Medium Work: Exerting up to 40 pounds of force occasionally and/or 20 pounds of force frequently and/or up to 10 pounds of constantly moving objects may occasionally lift and/or move up to 25 pounds

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time