High School Secretary I at Lodi High School

LODI UNIFIED SCHOOL DISTRICTCLASS TITLE: HIGH SCHOOL SECRETARY I BASIC FUNCTION:Perform a variety of secretarial and clerical functions; coordinate school office activities; perform public relations and communication services for a High School Assistant DUTIES:Individual positions may not perform all of the duties listed nor do these examples include all responsibilities of positions in this secretarial duties usually in support of a high school Assistant Principal relieving the supervisor of routine administrative detail; independently compose correspondence as directed. EType a variety of correspondence reports and other material including those of a confidential nature; take minutes at committee and group meetings. ESchedule and coordinate meetings appointments and conferences; screen visitors; open sort and screen mail for administrator; distribute to appropriate staff. EPrepare and process specialized forms packets and information; maintain records and files related to students class schedules staff attendance budget and instructional programs. EPrepare and maintain current list of students assigned to various activities. ECompose prepare and assemble materials including correspondence and summary reports; research collect compile and edit other reports manuals and documents. EPerform specialized duties involving the area assigned including clerical support to counseling special events discipline maintenance textbook and others. EReview and check documents for completeness accuracy and conformance with applicable rules regulations and procedural requirements. ECommunicate with students staff and the public and provide information related to District policies regulations school functions and programs; make decisions regarding procedural matters according to established guidelines. EOperate a variety of office equipment including typewriter copier computer terminal and transcription and communications equipment. EProvide work direction and supervision to student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely and efficient related duties as AND ABILITIES:KNOWLEDGE OF:School office terminology practices procedures and -keeping techniques. Correct English usage grammar spelling punctuation and vocabulary. Oral and written communication skills. Interpersonal skills using tact patience and courtesy. Operation of office machines including computer terminal and applicable software. ABILITY TO:Perform and coordinate office secretarial and clerical interpret apply and explain school and District policies rules and independently with little direction. Perform problem-solving tasks requiring independent correspondence duties effectively with many demands on time and constant at 45 words per minute from clear and maintain cooperative and effective working relationships with others. Meet schedules and time lines. Plan and organize work. Maintain records and prepare reports. Work confidentially with discretion. Make arithmetic calculations quickly and effectively both orally and in writing. EDUCATION AND EXPERIENCE:Any combination equivalent to: high school diploma or equivalent and responsible secretarial or clerical experience preferably in a school environment working with CONDITIONS:ENVIRONMENT:Office intermittent DEMANDS:Dexterity of hands and fingers to operate a computer keyboard and other office for extended periods of time. Bending at the waist kneeling or crouching. Reaching overhead above the shoulders and horizontally to retrieve and store files and Approved 11/2/99