Health System Specialist Facility Planner

Major Duties include but are not limited to

• Leading development implementation and maintenance of the facilitys long- and short-range space master plan ensuring alignment with VISN VHA and facility strategic plans and projected workload and demographic trends.
• Managing the space inventory including Capital Asset Inventory (CAI) and ensures accurate documentation of current and planned space assignments functional adjacencies and utilization across all sites of care.
• Developing space programs and functional layouts using VA space criteria; analyzes supply and demand gaps and propose space solutions to address clinical research administrative and support requirements.
• Leading or co-leading the development of Strategic Capital Investment Planning (SCIP) submissions and other capital proposals (major/minor construction leases NRM activation funding and major equipment) in coordination with Engineering Finance and program offices.
• Using VSSC DSS VISTA data warehouse and other tools to evaluate workload access demographics and perform and performance data to justify capital and space initiatives.
• Integrating national and VISN strategic planning guidance into the facility master plan and advises leadership on the capital implications of new or expanded programs missions affiliations or care delivery models.
• Serving as the facilitys primary space planning subject matter expert on integrated project teams (IPTs) for construction renovation lease and realignment projects.
• Developing and maintains master phasing diagrams including construction zones logistics swing space and impacts to patient care parking and support services coordinates phasing solutions with Project Managers and Engineering staff.
• Performing complex staging and phasing analyses to minimize disruption to clinical operations identifies space related project risks and recommends mitigation strategies and sequencing.
• Providing overall programmatic oversight of construction related activation including detailed planning for occupancy move sequencing furniture/fixtures/equipment (FFE) IT signage and transition activities.
• Overseeing and works with the GS 12 Activation Coordinator who manages day-to-day activation planning move coordination and tracking of activation deliverables risk and milestones across assigned projects.
• Ensuring timely development and submission of activation business plans economic analyses activation funding requests and supporting documentation; monitors execution to ensure resources and schedules meet project requirements.
• Designing and conducting analytical studies related to space utilization access organizational efficiency and facility configuration using qualitative and quantitative methods (e.g. flow charts critical path forecasting feasibility studies).
• Preparing executive level briefings master plans reports and presentations for the Director VISN VACO and external stakeholders on space planning capital proposals and activation status.
• Providing expert consultation to clinical and administrative services on space impacts of new initiatives regulatory requirements accreditation findings and patient safety/environment of care issues.

Work Schedule: Monday-Friday: 7:30am - 4:00pm
Virtual: This is not a virtual position.
Position Description/PD#: Health System Specialist - Facility Planner/PD265370
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 08/18/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.


You may qualify based on your experience and/or education as described below:

This occupational series has an Individual Occupational Requirement - for this series the following Basic Requirement must be met in addition to the Specialized Experience.

Undergraduate and Graduate Education: Major study -- hospital administration public health administration or related fields such as business or public administration with course work in health care administration.
OR
Specialized Experience (for positions above GS-5): Progressively responsible analytical or administrative or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative clinical or other service activities and provided knowledge of the following:

• Missions organizations programs and requirements of health care delivery systems;
• Regulations and standards of various regulatory and credentialing groups; and
• Government-wide agency and facility systems and requirements in various administrative areas such as budget personnel and procurement.

Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included:

• Assignments providing a knowledge of basic health system administration philosophies practices and procedures and basic government administrative policies and requirements;
• Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses work assignments must be characteristic of the grade level to which he or she is assigned); and
• Oversight by an experienced health system administrator with periodic evaluation of the individuals progress and appropriate adjustment of the training program.

In addition to the IOR you must meet the following specialized requirements: GS-12 Specialized Experience

• You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Leading or co-leading integrated project teams (IPTs) for construction renovation lease and realignment projects coordinating activities among Engineering Finance clinical services and external partners. Developing and maintaining master phasing diagrams and swing-space plans that sequence construction moves and activation milestones while minimizing disruption to patient care and operations. Overseeing activation planning including move sequencing FFE (Furniture Fixtures and Equipment) IT signage and occupancy-by directing and coordinating with the Activation Coordinator and tracking project deliverables risks and schedules. Developing and maintaining the facilitys long- and short-range space master plan using VA space criteria workload projections and demographic trends for all campuses CBOCs and leased sites. Managing and validating the space inventory (e.g. Capital Asset Inventory) ensuring accurate documentation of current and planned space assignments functional adjacencies and utilization. Preparing technically sound capital and space justifications (e.g. Strategic Capital Investment Planning submissions major/minor construction leases activation funding equipment requests) using data from VSSC DSS VistA and other analytic tools.

Preferred Experience:

• Individual should have 3-5 years of hands on experience in a healthcare facility space planning for large complex hospitals or medical centers (e.g. tertiary or academic settings). This includes developing long and short range space master plans creating functional layouts using healthcare or VA space criteria managing space inventories and working with clinical administrative and support services on space solutions.
• Experience with Strategic Capital Investment Planning construction and lease proposals and linking capital plans to strategic goals.
• Experience with swing space move planning activation business plans and coordinating furniture fixtures and equipment/IT.
• Experience with workload/access data forecasting and tolls like data warehouses or similar systems.
• Experience negotiating with senior leaders and delivering clear executive briefings and reports.

Physical Requirements: Work is primarily sedentary but includes periodic walking standing climbing stairs and accessing construction and mechanical areas requiring the use of personal protective equipment.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges universities schools or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information visit: