Health System Specialist

The Health System Specialist duties include but are not limited to:

• Knowledge of budget planning and execution.
• Coordinator for interviews interview panels travel (as needed) for Associate Chiefs of Staff Service Chiefs administrative and other key positions throughout Chief of Staff services. Assists COS DCOS Service Chiefs with recruitment of management positions within their services.
• Knowledge of and experience with VA databases. Ability to pull data and analysis.
• Fluent with Excel VSSC Pyramid Analytics and other data sources. Ability to manipulate data and break down for all to understand.
• Lean Six Sigma belt trained. Lead belt on process/performance improvement projects.
• Develops working relationships with Chief of Staff Deputy Chiefs of Staff Service Chiefs Section Chiefs AOs and other administrative staff and others to accomplish organizational goals.
• Develops sound action plans based on findings from both internal and external surveys. Works with many services to complete tasks in action plan.
• Works with services outside of the Chief of Staff services to accomplish goals create efficiencies and performance improvement.
• Using data from multiple sources develops resource needs business cases and presents them to ELT and others. Develops sounds analyses and presents in such a way that could be understand by those know knowledgeable in the subject.
• Creates service goals for Chief of Staff office and services aligned to Chief of Staff. Understand what is needed to accomplish those goals and executes tools for accomplishment.
• Ability to understand how the Chief of Staff services impact and/or influence other service metrics goals obstacles and/or challenges. Works to alleviate any negative impact on those services while still accomplishing the organizational goals.
• COR trained with knowledge and skillset to work multiple procurements and/or contracts.

Work Schedule: Monday-Friday 8:00am - 4:30pm
Telework: This position may be authorized for telework on Ad-Hoc basis.
Virtual: This is not a virtual position.
Position Description/PD#: Health System Specialist/PD923630
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

In order to qualify for this position you must meet the following requirements within 30 calendar days of the closing date listed on the announcement:

• Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
• Applicants must be eligible under the VA Interchange Agreement having served continuously for at least one year in the other merit system under this interchange agreement. For more information regarding the VA Interchange Agreement please visit: Title 38 Veterans Canteen Service (VCS) employees must have served in their Excepted Service position for at least 90 days in order to be eligible for a position within the Competitive Service.
• Applicants who were previously selected under a Competitive Delegating Examining Unit (DEU) announcement must have served in their position for at least 90 days prior to being eligible for other positions within the Competitive Service.

This position has an Individual Occupational Requirement (IOR). An IOR is part of the minimum qualifications for this occupational order to meet the IOR you must have:

• Undergraduate and Graduate Level Education: Major study -- hospital administration public health administration or related fields such as business or public administration with course work in health care administration. OR

• Specialized Experience: Progressively responsible analytical or administrative or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative clinical or other service activities and provided knowledge of the following:
  • Missions organizations programs and requirements of health care delivery systems;
  • Regulations and standards of various regulatory and credentialing groups; and
  • Government-wide agency and facility systems and requirements in various administrative areas such as budget personnel and procurement. OR

• Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included:

  • Assignments providing a knowledge of basic health system administration philosophies practices and procedures and basic government administrative policies and requirements;
  • Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses work assignments must be characteristic of the grade level to which he or she is assigned); and
  • Oversight by an experienced health system administrator with periodic evaluation of the individuals progress and appropriate adjustment of the training program.

In addition to the qualification above you must also have:
GS-12 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations carried out by administrative personnel; performing substantive administrative support functions such as internal activities or functions such as supply budget procurement or personnel; must have knowledge of pertinent laws regulations policies and precedents which affect the use of program; understanding major issues program goals and objectives work processes and administrative operations of the organization; planning scheduling and conducting projects and studies to evaluate and recommend improvements in a program; developing new or modified work methods organizational structures records and files management processes staff patterns and automating work processes.

There is no educational substitution for the GS-12 grade level.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary although some slight physical effort may be required.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at