Health System Specialist

Program Responsibilities
Provide access related consultative services working in collaboration with facility service lines to review and develop guidance and policies that will facilitate standardized processes with the facility and applicable CBOCs. Review and provide input on regulations and policies for local interpretation utilizing local group practice management and communication strategies. Works as part of an in-house team to ensure a wide range of local factors are considered in the application of national policies and procedures. Reviews and evaluates assigned processes and procedures to determine areas of effectiveness efficiency and improvement for proposal through local GPM group and supervisor. Reports to supervisor and access leadership in the facility. Proposes improvements to supervisor regarding national training curriculum for onboarding and sustainment activities.

Veteran Experience Responsibilities
Works with the Veteran Experience Officers with the local facility to evaluate patient and family concerns regarding access to services needed. Aligns efforts with national and local requirements. Assist the supervisor in coordinating efforts to ensure patient concerns are received evaluated and addressed in a timely and effective manner by the appropriate subject matter experts. Provides accurate date to ensure that processes and procedures developed are appropriately supported. Aligns local processes with planning and policies at higher levels.

Project Administration
Utilize advance principles and strategies for access improvement to review and provide recommendations to Clinical Leads including strategies to reduce backlog. Monitors existing or emerging workflow issues; monitors consult management issues and provide guidance to Clinical Leads and Administrative Leads. Works with local personnel to integrate data analytics and measures with continuous process improvement utilizing Lean Six Sigma and other improvement methodologies to meet and sustain ambulatory care goals and objectives. Collects and analyzes/reports trended data sets; makes recommendations to assist in the allocation of resources. Assist clinic managers in identifying casual interrelationships between the various aspects of ambulatory care and its impact on clinical operations to achieve and sustain quality safe efficient and effective ambulatory care. Incorporates process improvement based upon knowledge of Veteran Health Administration and local organization philosophy policies and management principles. Performs data analyses of performance related to existing internal and/or external requirements.

Budget Guidance
Assist clinic manager in forecasting the impact of staff changes and developing countermeasures to mitigate the effect of staff shortages on access to care. Makes recommendations to managers regarding allocation of resources including potential use of community care options. Monitors and makes recommendations to adjust plans to effectively and cost-efficiently accomplish the mission within budgetary constraints. Performs cost analysis and cost effectiveness studies to determine make/buy decisions to address gaps. Works closely with clinic managers to formulate budget recommendations for all outpatient services to allocate all available resources to achieve optimal outcomes in access to care and the Veteran Experience.

Office Program Planning Work
Provides administrative program advice for ambulatory care clinical support services. Evaluates and monitors administrative activities and make substantive recommendations for program improvements. Performs demand/capacity analysis templating and scheduling. Provides guidance on effective use of office staff and recommends desirable changes to enhance central support services. Implements established action plans that will enable clinical grids to accurately reflect supply. Monitors profile indicators to help eliminate issues with backlogs (such as recall delinquency past due return to clinic order and open consults).

Liaison and Communications
Acts as a liaison or point person for communications with persons and/or groups internal or external to the facility representing Group Practice Management on clinical access issues. Promotes effective communication and optimal information flow within the clinics. Follows the established communication plan regarding reporting procedures for CPM access. Identifies modes of communication and reporting templates. Utilizes or creates standardized templates for Access Reporting.



Work Schedule: Monday - Friday; 7:00am - 3:30pm
Telework: Ad-hoc. This position may be authorized for telework.
Virtual: This is not a virtual position.
Position Description/PD#: Health System Specialist/PD99865S
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 07/26/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.


Candidates must meet the following Individual Occupational Requirement (IOR):In addition to meeting the time in grade requirement you must meet the following minimum qualifications requirements. Undergraduate and Graduate Education: Major study -- hospital administration public health administration or related fields such as business or public administration with course work in health care administration.
OR
Specialized Experience: Progressively responsible analytical or administrative or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative clinical or other service activities and provided knowledge of the following:

• Missions organizations programs and requirements of health care delivery systems;
• Regulations and standards of various regulatory and credentialing groups; and
• Government-wide agency and facility systems and requirements in various administrative areas such as budget personnel and procurement.

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: knowledge of a wide range of qualitive/quantitative as well as analytical/evaluative methods for development and management of a major administrative program for the assessment and improvement of program effectiveness or the improvement of complex management processes and systems in the areas of Clinic Cancellation and No Show Veterans Choice Process Auditing Consult Management Contingency Planning Communications Planning Process Improvement knowledge of the range of national administrative laws policies regulations expertise in a wide variety of computer and data management packages and VA databases knowledge to plan organize and lead teams knowledge and understanding of goals and requirements for delivery of effective high quality ambulatory care services.

• Communication
• Administration & Management
• Project Management
• Critical Thinking
• Cost Benefit Analysis