Enter a job title or keyword
Hardware Operations Specialist
Job Location:
Job Location:
Palo Alto, CA - USA
Yearly Salary:
USD 80000 - 140000
Yearly Salary:
Posted:
6 September 2026 (13 hours ago)
Posted:
Application Deadline:
4 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
About Mashgin
Mashgin powers the worlds best checkout experience for over 40 million users. Customers just place their items on our kiosks and our AI rings up their entire order in less than a second. With Mashgin lines are now optional.
Mashgins technology powers over 1 billion transactions at your favorite locations including over half of all US professional sports teams 4000 convenience stores major airports universities and more.
Were not just building cutting-edge AIwere creating real-world impact and unforgettable experiences. Backed by a well-funded Series B were also one of the rare AI startups thats already profitable.
Our secret A culture of extreme ownership autonomy and customer obsession. At Mashgin we are building something extraordinary by challenging conventional wisdom. Weve thrown out the old rules to focus on what truly matters: creating a kickass product that makes people say Wow. We dont care about short-term wins; we build systems that stand the test of time. If you thrive in a culture of excellence without compromise and want to see your work have an immediate remarkable impact youre in the right place.
About the Role
We are looking for a Hardware Operations Specialist to support the day-to-day execution of our hardware operations.
This is a hands-on execution-focused role. You will work closely with the hardware team to keep inventory shipments parts and operational tasks organized and moving. You are not expected to come in knowing how to manage every part of hardware operations and you will not be responsible for making major supply chain or manufacturing decisions on your matters most is that you are organized reliable able to follow through comfortable working with physical hardware and eager to role will start with a defined set of responsibilities and expand as you build experience and demonstrate good judgment.
This is a hands-on execution-focused role. You will work closely with the hardware team to keep inventory shipments parts and operational tasks organized and moving. You are not expected to come in knowing how to manage every part of hardware operations and you will not be responsible for making major supply chain or manufacturing decisions on your matters most is that you are organized reliable able to follow through comfortable working with physical hardware and eager to role will start with a defined set of responsibilities and expand as you build experience and demonstrate good judgment.
What Youll Work On
- Track inventory at our local contract manufacturer including what is on hand incoming allocated and shipped
- Keep inventory records and shipment tracking information accurate and up to date
- Support USA domestic logistics including preparing shipments coordinating with carriers tracking deliveries and helping resolve shipping issues
- Follow up with our contract manufacturer suppliers and internal teams on open operational items
- Help organize hardware spare parts packaging materials and finished goods
- Flag inventory discrepancies shipment delays or other issues to the team early
- Support day-to-day hardware operational tasks as priorities change
- Maintain clear records so the team knows the latest status without having to reconstruct what happened
What You Can Grow Into
As you become familiar with our products suppliers and processes you may gradually take on additional responsibilities such as:
- Coordinating rework activities at our local contract manufacturer
- Supporting communication with China-based suppliers
- Preparing placing and tracking purchase orders under guidance from the hardware team
- Supporting spare parts planning and inventory allocation
- Coordinating international shipments
- Supporting production builds material readiness and build tracking
- Helping track manufacturing and quality issues through resolution
- Taking ownership of defined operational workflows once you have demonstrated readiness
The pace and scope of this growth will depend on your experience and readiness. We do not expect someone joining this role to already know how to do all of these things.
What Youll Need
- 3 years of experience in hardware operations supply chain manufacturing logistics inventory management or another hands-on operational role
- Strong organization and attention to detail
- Ability to follow instructions keep track of multiple open items and reliably close the loop
- Ability to understand when information or requirements have changed and make sure records and actions reflect the latest direction
- Comfortable asking questions when something is unclear instead of making assumptions
- Comfortable handling physical parts packaging assemblies and finished hardware
- Basic familiarity with hardware manufacturing concepts such as a Bill of Materials (BOM) and cost BOM (CBOM) or willingness to learn them quickly
- Comfortable working in a fast-changing environment where priorities can shift frequently
- Willingness to take on ad-hoc tasks when needed a significant portion of hardware operations cannot always be predicted in advance
- Strong communication and teamwork skills
- Ability to be onsite in San Jose CA at least 2 times per week
Nice to Have
- Experience working with a contract manufacturer or in a manufacturing environment
- Exposure to overseas suppliers or China-based manufacturing
- Experience with inventory ERP purchasing or logistics systems
- Consumer electronics or hardware startup experience
- Mandarin language skills
- Bachelors degree in manufacturing or an engineering discipline etc
$80000 - $140000 a year
For roles based in San Jose CA the overall market range for Mashgin is typically $80000 - $140000 USD annually. Note that total compensation for this position will be determined by candidates relevant qualifications work experience skills and other relevant factors. This estimate excludes the value of any benefits offered by Mashgin and the potential future value of any other long-term incentives.
Mashgin is proud to be an equal opportunity employer. Individuals seeking employment at Mashgin are considered without regards to race color religion national origin age sex marital status ancestry physical or mental disability veteran status gender identity or sexual orientation.
Notice on fraudulent jobs
We have been made aware of instances of fraudulent job postings and/or fraudulent recruiting activity by bad actors claiming to represent Mashgin. These fraudulent schemes often seek monetary contributions or payments from job seekers (such as for start up costs or equipment) or seek to collect sensitive personal or banking information from job job postings and offers are not authorized by Mashgin and Mashgin is not responsible for fraudulent offers or requests for personal information or payments. Mashgin will never ask for any financial commitment or contribution from a candidate at any stage of the recruitment process. Candidates who have questions about the validity of Mashgin job postings or offers should consult the job postings on our career site. If you think youve been scammed please referencethis sitefor more information.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
About Company
Touchless self-checkout system with no barcodes & no wait. We have created the easiest checkout you have ever experienced. Mashgin's A.I.-based technology uses 3D reconstruction, computer vision, and deep learning to identify items.
