Guild Head Account Clerk Grade 31 Transportation

General Statement of Duties and Responsibilities

Under general supervision and using appropriate current technology performs responsible
accounting and auditing work not requiring professional accounting knowledge to ensure that
bus transportation vendor is paid accurately and on time.

Duties and Responsibilities

1. Performs verification of vendor goods and services and verifies vendors use of billing
category codes to ensure proper accounting.
2. Reviews verifies and if necessary researches invoices and processes these invoices if
they are approved for payment.
3. Maintains spreadsheet logs of invoices that are returned to vendor and of invoices that
are rejected
4. Files and copies invoices
5. Responds to inquiries and requests for information and maintains frequent contact with
bus transportation vendor both in person and by telephone
6. Compiles financial information and assists in the preparation of reports
7. Assists with the annual liquidated reserve annual vehicle fixed asset report and with
vehicle purchases
8. Assists with audit vendor for contract compliance regarding management fee workforce
wages and benefits overhead expenses fueld parts etc
9. Maintains accurate records of accounts
10. Processes requisitions purchase orders and voucher payments
11. Processes payroll as needed
12. May supervise and train subordinate account clerks as well as plan and assign their work
13. Performs related duties of a similar nature as requested by supervisor which are
commensurate with job classification

High school diploma or equivalency
Basic computer skills including word processing email and database programs
Knowledge of basic accounting principales
Knowledge of clerical office practices and procedures
Successfully completed appropriate coursework
At least one year basic accounting owrk experience or the equivalent
Ability to work extencded and/or flexible hours at peak times

Preferred

At least one year supervisory experience
Post secondary education or coursework

Location is Bolling

Hours are M-F 9:00 am-4:45 pm