Grants Administrator

Job Description:

Under the direction of the Section Manager Grants Administration the Grants Administrator is responsible for conduction grant administration processes in order to successfully fund and implement Paces capital program and ensure compliance with grant requirement guidelines and regulations.Essential Functions include:

1. Coordinating and assistant with the development of grant applications made available by FTA RTA IDOT CMAP and other funding agencies.

2. Utilizing Oracle system to manage grants information including entering Purchase Order (PO) and Change Order (CO) encumbrances. Track and monitor grant obligations expenditures expirations and other grant and project related information to develop periodic (quarterly etc.) reports to ensure compliance with funding agencies.

3. Assisting with the review Draft Purchase Orders (POs) Draft Change Orders (COs) Purchase Requisitions Procurement Solicitation Packages Contract Award Recommendations and Board Budget Statements to ensure grant compliance and accuracy verifying funding amounts and sources.

4. Utilizing FTAs Transit Award Management System (TrAMS) to complete reporting requirements including Milestone Progress Reports (MPRs).

5. Coordinating with Procurement and other departments the compilation and communication of concurrence information required by funding agencies such as RTA and IDOT and FTA. Utilizing eBuilder system for loading information acquiring approvals transmitting tracking and receiving.

6. Processing asset disposals and completing FTA payback tracking and submittal processes coordinating with Fixed Assets/Accounting Treasury and FTA.

7. Processing releases & invoices related to grant-funded projects to ensure accuracy and compliance.

8. Performing other duties as assigned.

Qualifications

Education:

Must have a bachelors degree in accounting finance business administration or related field.

Experience:

At least one years experience in grants management budgeting accounting finance procurement audit or related field.

Proficiencies:

Must be proficient in the use of Microsoft Office Suite products specifically Outlook Word and Excel. Experience with Oracle is preferred.

Must have strong customer service skills be detail-oriented and have experience managing vendor relationships.

Must have excellent organizational skills and be an effective written and verbal communicator.

Physical Requirements:

This role requires sitting for extended periods working on a computer and attending meetings. Must be able to lift objects weighing up to 10lbs.

Working Conditions:

The position is based in an office setting with standard office equipment. The typical workday is conducted over an 8-hour period and can begin as early as 7:00 am and end no later than 6:00 pm Monday through Friday. However the business needs of Pace may result in work schedules outside the typical hours/workdays.This position is eligible for a hybrid schedule after a 6-month job introduction period.

Salary

Full Salary Range:$56523 - $123507

Midpoint:$90015

Starting Salary Range:$73269 - $90015

Pace provides full pay ranges so candidates can consider their long-term growth potential.

BENEFITS SUMMARY