Grant Execution Manager

Two foundational things are true at History Colorado: We love Colorado. And we believe in the transformative power of history. We are a people-driven history-centered movement building a better future. We are stronger when we do this together building new knowledge and shared meaning that improves lives today and for our descendants.

As an agency of the State of Colorado and a non-profit organization we are committed to serving all Coloradans. We offer access to our states history through enriching experiences at eleven museums and historic sites with dynamic and relevant exhibits and activities. We work with school groups and young learners through field trips day camps and traveling programs. Were also home to a free public research center Colorados Office of Archaeology and Historic Preservation (OAHP) and the Colorado State Historical Fund (SHF) the nations largest preservation program of its kind. We steward 15 million objects photographs and archival resources that make up the States collection and serve tens of thousands of learners of all ages through dynamic programs.

We strive to be a place of belonging for all Coloradans. Were committed to Colorados diverse communities through education engagement and access. We know were succeeding when more voices perspectives and experiences are part of History Colorado.Its our vision that every Coloradan feels rooted draws strength from those who have come before us and knows they belong in this place.

In pursuit of a more just and equitable Colorado we embody thegrounding virtueslisted below as the foundation of all aspects of our work: our thinking communication process outcomes and evaluation. Our work is guided by for and of the communities we build belong to and serve and we commit to:

• Being in Community

• Amplifying and Centering Voices of Black Indigenous and People of Color

• Co-creation and Shared Authority

• Humility and Reflection

• Responsiveness and Flexibility

• Shared Destiny

We are Colorado. Together our generational work centers communities deepens knowledge and catalyzes the transformative power of history.

• Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401K and 457 plans

• Medical and dental health plans:

• Employer supplementedHealth Savings Account

• Paid life insurance plus additional optional life insurance options

• Short- and long-term disability coverage

• 11 paid holidays per year plus generous vacation and sick leave accruals

• BenefitHubstate employee discount program

• State of Healthemployee wellness program

• Excellent work-life programs such as flexible schedules and more.

Equity Diversity and Inclusion

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Learn more about our commitment to equity diversity and inclusion by visiting our EDI Homepage:

The Grant Execution Manager leads the State Historical Funds post-award grants operations team and is responsible for the overall performance quality and continuous improvement of grant administration after award. The position oversees contract administration payments closeout property protections workflow administration and operational performance to ensure grants move efficiently from award through closeout while meeting State of Colorado and History Colorado requirements. Themanager supervises a functionally organized team responsible for Contract & Procurement Payment & Closeout Property Protections and Systems & Data Administration. The position establishes priorities balances workloads develops staff monitors performance and collaborates with Resource Specialists Finance Procurement Accounting Legal Information Technology and other History Colorado departments. Theposition serves as the operational lead for post-award workflow administration within Fluxx helping improve business processes reporting and service delivery while ensuring operational consistency and compliance.

• • Lead day-to-day post-award grant operations including contracts payments closeout property protections and operational workflows.

  • Establish operational priorities and monitor workload distribution.

  • Provide final SHF operational approval for contracts and payment requests before submission to Finance.

  • Monitor operational performance contract aging payment timelines and service standards.

  • Resolve operational issues and elevate significant risks when appropriate.

• • Recruit hire onboard supervise coach and develop staff in partnership with the SHF Director.

  • Assign work balance workloads complete performance evaluations and support staff development.

  • Foster a collaborative customer-focused team culture.

  • Support succession planning and recognize staff accomplishments.

• • Coordinate with Resource Specialists and History Colorado departments including Finance Procurement Accounting Legal and Information Technology.

  • Ensure grant administration complies with State fiscal procurement contracting and SHF requirements.

  • Resolve operational issues through cross-functional collaboration.

  • Elevate significant compliance or operational risks when appropriate.

• • Serve as the operational administrator for post-award workflows within Fluxx.

  • Monitor dashboards reports and operational performance metrics.

  • Develop and maintain standard operating procedures and workflow documentation.

  • Recommend process improvements that increase efficiency consistency and customer service.

• • Operational leadership: Ability to establish operational priorities monitor team workloads and guide day-to-day grant administration workflows.

  • Staff supervision: Skills to effectively recruit onboard manage coach and evaluate a functionally organized professional team.

  • Grant administration: Deep understanding of the operational requirements governing post-award grant processes from contract to closeout.

  • Contract and fiscal oversight: Ability to review and approve complex contracts and payment requests for compliance with state and departmental rules.

  • Customer service & Cross-functional collaboration: Exceptional communication skills to build collaborative trust-based relationships with internal divisions and external community partners.

  • Process improvement: Proven ability to monitor performance metrics document standard operating procedures and recommend workflow improvements.

  • Workflow management

  • Communication

  • Problem solving

• • Technical Operations Leadership: Experience leading grants operations or comparable business operations.

  • Supervisory Competence: Experience supervising coaching and developing professional staff.

  • Technical Knowledge: Demonstrated knowledge of grants contracts procurement and fiscal compliance.

  • Process Improvement Capabilities: Proven ability to improve workflows and manage competing priorities.

  • Interpersonal Communication and customer service skills.

Five (5) years of professional experience in grants administration grant operations contract administration procurement public administration fiscal administration accounting project management or a closely related field; OR a combination of education and relevant professional experience equal to six years.

• Your application must be completed in detail documenting the specific dates and duties that demonstrate this qualifying experience. Part-time experience will be pro-rated based on a 40-hour workweek.

OR

Education (Allowable Substitution):

• An Associates Bachelors Masters or Ph.D. degree from an accredited institution in Business Administration Public Administration Finance Accounting or a highly related field will substitute for the required experience on a year-for-year basis:

  • Associates Degree substitutes for two (2) years of experience(requires 4 years of remaining professional experience).

  • Bachelors Degree substitutes for four (4) years of experience(requires 2 years of remaining professional experience).

  • Masters Degree substitutes for six (6) years of experience and meets the requirement in full.

  • Note: If substituting education you must attach a legible copy of your college transcripts to your application

• • Experience supervising professional staff.

  • Experience managing grants or public funding programs.

  • Experience with State of Colorado contracting procurement or fiscal processes.

  • Experience using Fluxx Excel CORE or similar grant/accounting management systems.

  • Knowledge of historic preservation public history archaeology anthropology museums or cultural resource management is a plus but not required.

  • Demonstrated commitment to customer service and continuous improvement.
    
    

Background check required. Occasional statewide travel may be required. Possession of a valid Colorado drivers license may be required throughout the period of employment. Must be willing and able to travel occasionally throughout the state of Colorado.

Application Materials & Instructions

Online Application: Completed in detail specifically describing your tasks duties and accomplishments in your work history. (Resumes will not be accepted in lieu of a completed application)Resume: Required attached as a separate document. CoverLetter: Recommended CollegeTranscripts: Required only if education is used to meet minimum qualifications.

This position is not part of the classified personnel system; applications will be accepted from Residents and Non-Residents of Colorado.Incumbent will be required to live in and complete work for History Colorado within Colorado.

Anti-Racism Grounding Virtues).

Resumes will not be accepted in lieu of a completed application but will be used to supplement information to the application. Part of the selection process for this position will involve a review of the information you submit in your application materials. Therefore it is paramount that in the experience portion of your application you describe the extent that you possess the education experience and competencies outlined in the job announcement as well as the special and/or preferred qualifications. Failure to include adequate information or follow instructions may prevent you from competing in subsequent measures used to arrive at a top group of applicants.

A pre-employment criminal background check will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions it is your responsibility to provide Human Resources with an official disposition of any charges.

Fair Pay & Compensation: History Colorado is committed to pay equity. The posted salary range represents our good faith estimate for this role. Final offers are determined by a comprehensive salary analysis in compliance with the Colorado Equal Pay for Equal Work Act considering factors such as a candidates relevant experience education work location and internal equity.

ADAAA Accommodations: History Colorado is committed to the full inclusion of all qualified accordance with the ADAAA we provide reasonable accommodations to ensure that applicants with disabilities can participate fully in the application and hiring process. If you require an accommodation to complete the application participate in an interview or perform any other part of the selection process please contact our ADAAA Coordinator at Jesus Garcia or email We are here to ensure you have a positive and accessible experience.

E-Verify Participation: We utilize E-Verify to verify the work authorization of all new team members. Following your job offer youll need to complete Section 1 of the I-9 form by your start date. Per federal regulations well also need to review your original identity and work eligibility documents within your first three days on the job. For more details on your rights and responsibilities check out Experience:

Manager