Grant Development & Administration Specialist

BASIS Ed is seeking a Grant Development & Administration Specialist at our Scottsdale Central Office!

The BASIS Ed Grant Development & Administration Specialist is primarily responsible for identifying researching and pursuing grant funding opportunities that support the organizations strategic initiatives and the needs of its schools. This role is responsible for assisting with the preparation and submission of federal state local and private grant applications as well as evaluating grant opportunities identified by schools to determine eligibility feasibility and alignment with organizational priorities. Responsibilities include coordinating with the Compliance team and other internal stakeholders to gather the information necessary to prepare accurate competitive and timely grant applications while ensuring compliance with applicable grant requirements.

This position will also provide operational support to the Grants team during peak workload periods by assisting with grant draws amendments reporting and other post-award activities to help ensure schools maximize available funding and maintain compliance with grant requirements. Experience working with IDEA Maintenance of Effort (MOE) requirements is preferred. This individual must be organized detail oriented have an aptitude for research be proficient with Microsoft Office Suite applications with an emphasis on Excel and have experience managing projects and grant lifecycles from inception to completion. Under the supervision of the Grants Manager this team member will interact with various departments and all levels of management in the interest of achieving strategic objectives securing and maximizing grant funding opportunities for the schools and embodying the BASIS Ed philosophy and its value proposition.

ESSENTIAL FUNCTIONS

Grant Development Administration & Compliance (70%)

• Identify research evaluate and communicate federal state local and private grant funding opportunities that align with the strategic priorities and operational needs of BASIS Ed and its schools.

• Collaborate with school leadership School Management Finance & Accounting Compliance and other stakeholders to gather information necessary to prepare competitive and compliant grant applications.

• Prepare draft edit and submit grant proposals applications budgets narratives amendments and support documentation within established deadlines.

• Evaluate grant opportunities identified by schools to determine eligibility funding potential compliance requirements and alignment with organizational priorities.

Coordinate grant application timelines deliverables and supporting documentation to ensure accurate and timely submissions.

• Research grant requirements program guidance and funding regulations to ensure applications comply with applicable federal state local and private grant requirements.

• Partner with the Finance team to oversee IDEA Maintenance of Effort (MOE) compliance including annual calculations monitoring expenditures evaluating eligibility for MOE exceptions and allowable reductions preparing required documentation maintaining supporting records and assisting with state reporting to ensure continued compliance with federal IDEA regulations.

• Assist with post-award grant administration by supporting reporting requirements amendments budget revisions reimbursement requests (draws) and other grant-related activities to maximize funding and maintain compliance.

• Maintain organized grant files application records funding calendars and supporting documentation to ensure audit readiness and compliance.

Grant Operations & Cross-Functional Support (30%)

• Provide backup support to the Grants team during peak workload periods by assisting with reimbursement requests (draws) amendments grant reporting closeout activities and other grant administration responsibilities to ensure schools receive and retain all available funding.

• Collaborate regularly with the Grants Compliance Finance & Accounting School Management Legal and other internal stakeholders to support grant development administration and compliance initiatives.

• Assist with data collection research reporting and process improvement initiatives that enhance the effectiveness and efficiency of the grants function.

• Support grant monitoring activities audits and site reviews by coordinating documentation and responding to requests from federal state and local agencies.

• Stay informed of emerging funding opportunities legislative changes and grant program updates that may benefit BASIS Ed schools.

• Perform other duties as assigned.

POSITION QUALIFICATIONS

Required
Education: Bachelors degree from an accredited college or university
Certifications and Credentials: Ability to obtain IVP Fingerprint Clearance Card within 90 days of employment and pass satisfactory applicable state background check and pre-employment background check.

Experience:

• 1 year in the public education sector
• 1 year of grant management experience
• 1 year managing large datasets in Excel
• Computer Skills: Microsoft Office Suite and Microsoft Teams

Preferred
Education: Bachelors degree in business and/or education administration

Certifications and Credentials: None

Experience:

• 3 years experience working in public charter schools

• 3 years experience with federal grants management

• 3 years experience with grant writing and programmatic compliance

• 3 years of Excel and managing large datasets

• Experience working in Jira and Confluence Intacct (Sage)

• Experience in the following Arizona Arkansas Texas Louisiana and DC.

Additional Job Information:

Benefits and Salary:

• Salary for this position is competitive and dependent on education and experience
• BASIS Ed offers a comprehensive benefits package including but not limited to:
  • Employer paid medical and dental insurance
  • Vision insurance
  • PTO
  • Ability to add dependents
  • 401k with partial match that grows over time
  • Employee Assistance Program
  • Childcare Savings Opportunity (KinderCare tuition discount)

Notice of Non-Discrimination: In accordance with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 the Age Discrimination Act of 1975 Title II of the Americans with Disabilities Act of 1990 the Boy Scouts of America Equal Access Act and applicable state law BASIS* does not discriminate on the basis of actual or perceived race color religion national origin sex age disability gender identity or expression or any other classification protected by law in any of its business activities including its educational programs and activities which comply fully with the requirements of state and federal law and Title IX. The following person has been designated to handle inquiries regarding BASIS non-discrimination policies: Beverly Traver Compliance and Equity Investigator BASIS Educational Group LLC. 7975 N. Hayden Rd Scottsdale AZ 85258 .

*As used in this policy the term BASIS refers to: BASIS Educational Group LLC BASIS Charter Schools Inc. BTX Schools Inc. BDC A Public School Inc. BBR Schools Inc. and all affiliated entities.