Graduate Program Coordinator

Job Description

Serves as one of the Institute for Advanced Computing (IAC) graduate program coordinators and performs duties in support of IACs educational programs including but not limited to Master of Engineering which span across the Alexandria and Blacksburg campuses as well as supporting new graduate programs as they become available.

The position will report to the director of graduate programs at IAC. The main responsibilities include (1) providing day-to-day support to current graduate students and undergraduate accelerated students including onboarding student records maintenance inquiries and form submission to the Graduate school and graduation and registration matters; (2) acting as a contact and representative of the IAC graduate programs to prospective students corporate partners vendors and others; (3) assisting with the scheduling preparation and promoting events including open houses information sessions career fairs and other activities; and (4) providing backup for other academic administrative staff at IAC and providing clerical support to the graduate program director and IAC faculty.

Required Qualifications

Previous customer service and/or administrative support experience in an academic or business setting

Demonstrated computer skills and experience with spreadsheets database applications and other software used for record keeping and tracking
Demonstrated initiative creativity and the ability to evaluate needs establish priorities make quick decisions exercise sound judgment and execute both departmental and Graduate School policies

Exceptional organization communication and interpersonal skills

A Bachelors degree from an accredited institution of higher education or equivalent experience

Preferred Qualifications

Previous experience maintaining student records including admissions support programs of study support and international student support

Experience with application tracking systems and Elucian Banner Student and Navigate

Demonstrated ability to interact effectively with a diverse range of clientele including students prospective students faculty/staff members administrators and other visitors

Interest and experience in working effectively with a diverse student population

Degree in higher education or related field

Ability to maintain confidentiality and work in a high-pressure environment

Ability to work independently and function as a member of a team

Experience supporting graduate students in higher education/continuing education settings

Experience with social media posting and outreach

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Hours per week

40 M-F evenings and weekends as needed

Review Date

10/2/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

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