Graduate Enrollment SpecialistAdvisor

Agency

Department

INSTRUCTIONS TO APPLICANT:

During the application process the My Experience page has a section provided Attachments (Resume/CV References Cover letter etc.) to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance please contact us at

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY:

The Graduate Enrollment Specialist/Advisor will participate in and coordinate activities events and programs that promote the various The Graduate Enrollment Specialist/Advisor under direction coordinates and manages recruiting retention and advising activities necessary to carry out the mission and strategic plans of the Graduate School. Provides detailed information and university resources to enable students to meet their academic needs and resolve issues while working at East Texas A&M University located in Commerce Texas.

As a proud member of the third-largest institution in The Texas A&M University System ETAMU fosters a strong professional environment that supports career growth and academic excellence.

ETAMU is a fast-growing public university with a strong reputation for academic excellence research innovation and student success. With over 140 degree programs a 20:1 student-to-faculty ratio and nationally ranked online and graduate programs ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community cutting-edge research opportunities and outstanding resources.

DUTIES & RESPONSIBILITIES:

• Attends and represents university college and the Graduate School at various recruiting and/or marketing events in the region served by East Texas A&M University and East Texas A&M-Dallas.
• Represents East Texas A&M University graduate programs to both internal and external constituents and other targeted audiences.
• Provides detailed academic advising to graduate students faculty and staff related to aspects of students progressing through graduate degree programs from inquiry through graduation.
• Provides student advisement and assists with registration and retention efforts for graduate programs.
• Reviews and submits student requests for course substitutions with program coordinator approval.
• Provides recommendations for processes to ensure high quality and standards in all graduate programs and the Graduate School including benchmarking masters level programs in the United States.
• Maintains current and extensive knowledge of university graduate student policies and procedures.
• Promotes the well-being of the office by cross-training with co-workers briefing co-workers on current activities and updating important skills pertaining to graduate recruitment and advising.
• Collaborates with university faculty staff and students to update advising materials while keeping abreast of recruiting and advising trends within the Graduate School.
• Assists with preparation of necessary reports on advising trends student demographics etc.
• Uses university programming(e.g. Target X EAB DegreeWorks Banner WebFocus Laserfiche) and various modes of communication for the tracking and advising of graduate students.
• Keeps abreast of current information about graduate programs.
• Experience with social media management and content creation is essential. Proficiency in creating promotional materials such as flyers is also required.
• Other duties as assigned.

MINIMUM REQUIREMENTS:

• Education: Bachelors degree or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Two (2) years of related experience in advising recruitment marketing and/or customer service. Knowledge of word processing and spreadsheet applications. Strong interpersonal and organizational skills. Verbal and written communication skills.
• Knowledge of: Knowledge of word processing spreadsheet and database applications
• Ability to: Have strong verbal and written communication skills. Must possess excellent interpersonal and organizational skills. Ability to multitask and work cooperatively with others. Ability to present information clearly and concisely. Ability to communicate information individually in small groups or in formal large group settings.
• Licensing/Professional Certifications: N/A
• Physical Requirements: the ability to lift 25/50 pounds
• Other Requirements: Must be able to travel up to 35% within Texas and with potential regional or national travel. Availability to work beyond regular office hours including evenings and weekends is required.

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Masters degree in a discipline offered at the university. Prior work experience in higher education. Familiarity with the East Texas A&M University campus its historical landmarks and points of interest and location of both academic and non-academic offices. Experience with recruitment and database management.

SUPERVISION OF OTHERS:

Student Workers or Graduate Assistants

WHY WORK AT EAST TEXAS A&M UNIVERSITY

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for masters and doctoral programs.
• Comprehensive benefits package including health dental vision life and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS) with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelors degree in criminal justice.
• Distance education offerings in Corsicana Dallas Frisco McKinney Mesquite Bryan and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113470-square-foot Nursing and Health Sciences Building featuring a state-of-the-art simulation hospital and a 1300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook Twitter Instagram YouTube LinkedIn and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.