General Office Assistant I

Position Description:Position SummaryThe National Radio Astronomy Observatory (NRAO) is a prestigious research and development organization that plays a vital role in the study of the universe. Associated Universities Inc. (AUI) is a nonprofit organization that manages and operates the NRAO under a cooperative agreement with the National Science Foundation. The Observatory is a hub for technological and scientific collaboration operating state-of-the-art radio telescope facilities for use by the international scientific community. The Observatory has been instrumental in the study of black holes galaxies and the early NRAO is are seeking a General Office Assistant/Receptionist. This position is based in Socorro New Mexico at the Domenici Science Operations Center. The NRAO Science Operations Center is located in NM on the campus of New Mexico Institute of Mining and Technology ().. With a high level of professionalism the Receptionist will perform a variety of administrative and clerical assignments frequently handling confidential information. This position creates a positive first and last impression for the organization and is key for monitoring our You Will be Doing:Greeting and monitoring visitor access Maintaining office security by following safety procedures and controlling building access via the reception desk (monitor visitor access log issue visitor badges etc.)Prepare visitor packets issue room keys and collect payment from visitors who stay at the NRAO Guest handling and directing incoming calls accordinglyResponding to visitor inquiries in a polite and timely mannerServing as primary administrator for the Meeting Planner system assists or schedule meetings and conferences including the posting of daily meeting schedules at conference rooms. Overseeing the NRAO Guest House reservations collect payment update occupant spreadsheet and submit NM Tech Work Orders as needed. Prepare Pay Order and Petty Cash Assist with staff vehicle registration log & issuing company vehicle keys as facility use for non-NRAO organizations and assisting with meeting set-up and break-downPreparation of correspondence reports and the NRAO-NM phone list & NRAO Directory updates for NM staffMaintenance of the NM staff picture display & office supply cabinetsIn compliance with the Fiscal Division policies will be responsible for the petty cash fund prepare issue and send out receipts bills policies invoices statements and checks as needed Assisting with various clerical duties such as typing filing and photocopying & distributing incoming mail; preparing outgoing mail as needed maintain staff mailboxesUpdate video displays in lobby each work day morning. Pro-active compliance with NRAO and government safety policies and procedures in own work area is expectedOther duties as assignedWork EnvironmentWork is typically performed in an open office environment but may occasionally be required to be outdoors. Must be able to sit at a desk use a personal computer and other standard office equipment; the ability to climb stairs is requiredWho You Are:EducationMinimum of High school diploma or GEDSkills and CompetenciesThe successful candidate must possess excellent verbal and written communication skills excellent customer service skills and feel comfortable interacting with the general public groups and individuals of all professional levels. Ability to maintain accurate records. Knowledge of standard office practices procedures various office equipment and administrative techniques; thorough knowledge of business English spelling and arithmetic. Proficiency in Microsoft Office Suite and knowledge of personal computers including word processing and spreadsheet software. Ability to establish and maintain effective working relationships with other employees and the public; ability to understand and follow oral and written instruction; ability to organize and perform work independently in the absence of specific RequirementObservatory employees must be authorized to work in the United States. The Observatory presently cannot sponsor H-1B Visas for this Rewards:CompensationMinimum starting compensation is $15.00 per hour. Factors which may affect starting pay may include; education experience skills competencies other qualifications of the successful candidate as well as internal equity and labor market :Associated Universities Inc (AUI) offers a comprehensive benefits package addressing the needs of employees and their families with most benefits beginning on the first day of employment subject to eligibility requirements. AUI provides:Excellent paid time off (13 holidays annual accrual of up to 24 vacation days)Medical dental and vision plans are effective on the first day of retirement benefit contributes an amount equal to 10 percent of a qualified participants base pay with no required employee Total Rewards for more Instructions:Select the Apply button above. Please be prepared to upload your current CV/Resume and a cover letter describing interest and suitability for the Opportunity Employer Statement:AUI is an equal opportunity employer. To view our complete statement please visit If you require reasonable accommodation for any part of the application or hiring process you may submit your request by sending an email to PM20