General AssistantCoordinator

Colossal is seeking a highly organized and resourceful General Assistant / Coordinator to support ongoing documentary coverage and original productions across pre-production laboratory and field shoots and post. This role is designed for a proactive problem-solver who anticipates the needs of the team keeps schedules logistics and materials moving and stays calm when real-world stories unfold in unexpected ways. The ideal candidate is eager to grow while helping capture some of the most extraordinary stories in science as they happen.

This position is based on-site full time in Dallas TX.

Responsibilities:

Pre-Production Support

• Assist with shoot prep including call sheets schedules and logistics coordination
• Help organize gear lists rentals and shipping/returns
• Coordinate basic travel locations and crew needs as directed
• Track deliverables shoot requirements and approvals

On-Set Support

• Provide general on-set support across departments (camera lighting production)
• Help manage time setup transitions and crew needs during shoots
• Assist with gear movement setup and breakdown
• Handle runs pickups and last-minute problem solving

Production Coordination

• Maintain clear communication between internal team freelancers and vendors
• Track shoot progress flag issues and help keep production on schedule
• Support coordination of releases permissions and basic production paperwork

Media & Asset Management

• Assist with offloading organizing and backing up footage on set
• Maintain clean folder structures and labeling for post-production handoff
• Help manage internal asset libraries for easy retrieval and reuse

Post-Production Support

• Assist with media organization exports and delivery prep
• Track edits versions and feedback
• Support upload and distribution of content across platforms

General Operations

• Jump in wherever needed. Production creative or logistics
• Anticipate needs before they become problems
• Help maintain a calm efficient and solutions-oriented set environment

Qualifications:

• Highly organized with strong attention to detail
• Comfortable working in fast-paced production environments
• Strong communication and problem-solving skills
• Basic understanding of production workflows (camera audio post)
• Experience with media management and file organization is a plus

What Colossal Offers Full-Time Employees:

• Medical dental and vision coverage
• Excellent paid time off and company holidays so you can rest and recharge
• Flexible spending accounts (FSA)
• Company matched 401k retirement plan
• Paid parental leave at 100% salary for up to 12 weeks
• Education reimbursement
• An opportunity to help us return the Earth to a healthier state

The team at Colossal is committed colorful passionate intelligent collaborative creative experienced scientific and world-class. That sounds like a lot to fit into one building. Thats why we are spread out in several locations that include laboratories test facilities academic institutions libraries and offices.

Through it all however we maintain a culture of positivity hope happiness and belief that were doing something big. Something Colossal.

Colossal is proud to be an equal employment opportunity workplace. We welcome people from all backgrounds as well as celebrate and support diversity. We are committed to providing an inclusive environment of mutual respect that is free from discrimination and harassment so everyone can thrive.

EEO is the Law

Search Firm Representatives: Colossal does not accept unsolicited assistance from search firms. No fees will be paid for a hired candidate where no pre-existing agreement is in place. We handle most recruitment in-house.

Colossal is proud to be named a Best Place to Work by BuiltIn for 4 years in a row across multiple categories inand 2026:

• #1 on the 50 Best Startups to Work For in Dallas in 2023!
• 100 Best Midsize Places to Work in Dallas in 2024 & 2025
• 100 Best Places to Work in Dallas TX (All Size Employers) inand 2026.

Built In 2026 Award Lists

Great Place to Work Certification Page

Most Loved Workplace Certification Page - Proud to be certified as a most loved workplace including: most loved CEO most loved workplaces for LGBTQ most loved workplaces for women and most loved workplaces for young professionals.

Newsweeks Most Loved Workplaces 2024 Award List - Excited to be amongst the winners of Newsweeks 2024 Most Loved Workplaces!