Gallery Support Specialist

This position is location in the Office of the Director Conservation department. This position will:

• Be responsible for exhibition rotation and special project-related procurements for staff. Orders goods and services requested by staff through the purchase card program and financial management system.
• Assists in planning and procurement of travel for all conservation and scientific research departments as well as for visiting scholars and workshop participants.
• Manages the payment of invoices for contractors. Follows up on orders to ensure expedient delivery and completion. Runs reportsof deobligations.
• Performs comprehensive research on suppliers and market conditions to optimize purchasing strategies and ensures adherence to budgetary constraints.
• Assists with information management using enterprise technology tools. Supports special projects for conservation and scientific research.
• Supports planning manages execution and delivers division programs and events collaborating with others on logistics.
• Orchestrates logistics including submitting service orders for audiovisual facilities and attendee support and ensures efficient follow-up.

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• Males born after 12/31/59 must be registered for Selective Service
• Pass Pre-employment Background Investigation
• Suitable for Federal employment determined by a background investigation

Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements seeQualification Standards Handbook forGeneral Schedule Positionsviewable on OPM Website. It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job announcement. Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Specialized Experience Statement: Candidates must possess at least one year of specialized experience equivalent in responsibility to the GS-09 level in the Federal service or private sector;Completing orders with purchase card programand financial management system;Assisting with travel plans for organization employees and guests;Managing contractor invoices and payments; ANDUsing Microsoft Office Suite Adobe Wrike OneNote and Atlassian JIRA

OR

a Ph.D. or equivalent doctoral degree

OR

3 full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree

OR

LL.M. if related

OR

A Combination of Education and Experience (NOTE: please see OPM Group Standard for Administrative and Management positions combining education and experience section.)

OPM Qualifications Standard:

Individual Occupational Requirements: Miscellaneous Administration and Program Series 0301 Associated Group standard: Group Coverage Qualification Standard for Administrative and Management Positions

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Required Experience:

IC