GA Non Teaching ART- VisCom Assistant

Agency

Department

Graduate Assistant (Non-Teaching): ART - Visual Communication

INSTRUCTIONS TO APPLICANT:

During the application process the My Experience page has a section provided Attachments (Resume/CV References Cover letter etc.)to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.

Please provide the following documents:

• Cover Letter
• Resume/CV
• References

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter please contact us at

Job Responsibilities

The Graduate Assistant (Non-Teaching) serves as an Administrative Associate and Receptionist providing professional front-office support and administrative assistance to the Department of Art Visual Communication faculty staff and students. This position serves as the primary point of contact for students faculty staff and visitors while assisting with daily office operations event coordination records management and special projects. The role requires strong communication organizational and customer service skills as well as the ability to maintain confidentiality and professionalism in a university environment. This position is located in Dallas with the office open from 10:00am to 7:00pm.

Duties and Responsibilities

• Greet and assist students faculty staff and visitors.
• Answer screen and direct incoming phone calls and emails.
• Respond to routine inquiries and provide information regarding departmental services and programs.
• Maintain a welcoming and professional reception area.

• Provide administrative assistance to the Dean department leadership faculty and staff.
• Schedule appointments meetings and conference room reservations.
• Prepare correspondence reports agendas meeting minutes and other office documents.
• Manage and maintain departmental records files and databases.
• Assist with data entry and recordkeeping activities.
• Process incoming and outgoing mail packages and deliveries.
• Manage and monitor office supplies and inventory.
• Assist with document preparation copying scanning and filing.
• Other duties as assigned.

Minimum Requirements

• Must be a student currently enrolled in a graduate degree program at East Texas A&M University.
• Must maintain a GPA of at least 3.0 and be in good academic standing.
• Strong written and verbal communication and interpersonal skills.
• Basic computer proficiency (Microsoft Office email and scheduling tools).

Preferred Qualifications

• Prior customer service experience.
• Prior administrative experience.

Hours: Maximum of 20 hours a week

Salary: $4000.00 per semester for full-time assistantship

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.