Future Doctors Program Operations Specialist (Temporary, Part Time) Office of Rural Health Programs

Job Description

The Office of Rural Health Programs has an outstanding opportunity for a Temporary Future Doctors Program Operations Specialist to join their team.

Reporting to the HCOP Associate Director the temporary Future Doctors Program Operations Specialist provides operational leadership and student-centered program support for the Future Doctors (FD) program at the University of Washington. FD supports underrepresented students who are interested in becoming physicians through workshops mentorship pipeline programming and guidance designed to strengthen pathways into the healthcare this role you will help create a welcoming organized and high-impact experience for students mentors faculty community partners and program collaborators across urban and rural communities. This position is expected to last about 10 months.

• Coordinate day-to-day FD program operations including communications logistics timelines databases meeting support marketing materials and follow-up with students mentors board members and team collaborators.
• Maintain and strengthen the programs digital presence including the FD website program email social media channels Canvas site and related communication tools to ensure students and partners have timely accessible information.
• Support student recruitment and program infrastructure by maintaining accurate records of current and prospective FD students attending regular team meetings and helping integrate FD into ongoing Office of Rural Health Programs and OHCE initiatives.

• Serve as a friendly and responsive point of contact for FD inquiries coordinating with UW faculty staff students mentors healthcare professionals community partners and external organizations to advance program goals.
• Plan organize and support engaging FD programming including monthly student and mentor meetings workshops webinars orientation activities MCAT and admissions-related panels and other student success events.
• Monitor and encourage student engagement by supporting Canvas learning activities checking in with current FD students connecting students with resources and sharing progress updates with program leadership.

• Assist with FD program reporting by gathering timely feedback from students mentors faculty and community partners to support continuous improvement and grant or program requirements.
• Contribute to program evaluation by helping organize analyze and present program data survey results participation trends and student engagement information.
• Recommend practical enhancements that strengthen student outcomes improve program effectiveness and support strategic planning for the continued growth of FD.

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

• Bachelors degree and one year of administrative work experience OR equivalent education/experience.

• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

• Proficiency using Zoom Microsoft Teams Microsoft Office programs Outlook or similar email/calendar systems Excel Qualtrics Adobe and cloud-based record storage tools.
• Familiarity with learning management platforms such as Canvas and communication or marketing platforms such as WordPress MailChimp Constant Contact and Canva.
• Demonstrated ability to multitask adapt to evolving priorities and coordinate projects independently and collaboratively with cross-functional teams.
• Experience with event planning and program or student support activities.
• Ability to work a flexible schedule including occasional evening work and minimal weekend work and to travel regionally on a limited basis where FD partners are located.

• Two years of experience working with college students and/or supporting program development.
• Prior program management experience including coordinating activities timelines stakeholders data and communications.
• Experience working with groups and teams with varied perspectives.
• Self-motivation resourcefulness strong organizational skills and the ability to work with minimal supervision.
• Strong oral and written communication skills.

• This role is expected to work a hybrid schedule with daily work completed in alignment with program and department needs.
• The majority of the work will be remote with some in-person meetings. Scheduled in-person meetings shall be posted about two weeks prior to the meeting.
• The position may intermittently require work beyond a normal work week including occasional evening or weekend time to meet project deadlines support program events and attend meetings.
• Minimal regional travel may be required to support FD partners students and program activities.

The Office of Rural Health Programs supports pathways that expand access to healthcare education and strengthen the future healthcare workforce. The Future Doctors program is part of that mission helping students explore prepare for and persist toward careers as physicians through meaningful mentorship academic and social support and community-connected programming.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

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About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.