Funds ManagerAccountant

COME JOIN A TRANSFORMATIVE TEAM with a record of proven positive impact to the State of Illinois.

The Illinois Office of the Comptroller is seeking applicants for the position of Funds Manager/Accountant for PLACE Department.

The Comptroller is the chief fiscal control officer for the Illinois government charged by the Constitution with maintaining the states central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a fiscal watchdog to ensure that all state payments meet the requirements of the law. The Comptrollers office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptrollers website and has led the process of updating the states payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the states financial information available to all.

Under the direction of the Director the PLACE (Pre-Need Licensing and Certification Enforcement) Funds Manager/Accountant performs assigned duties associated with fiscal oversight for transactions related to the processing of audits inspections annual reports and licensing. This position is responsible for the review analysis and processing of financial information submitted by PLACE licensees and ensuring the accurate and timely entry of all fiscal data into the Pre-Need Licensing and Certification Enforcement (PLACE) System.

• Review and Processing: Performs the review analysis entry and time-sensitive processing of financial information to the PLACE database received from licensees (cemeteries crematories funeral homes). This includes ensuring consumer dollars collected are properly placed in trusts. Communicates on a daily basis with PLACE staff and licensees to ensure accurate processing and compliance. Assists with the preparation of monthly and quarterly financial and activity reports for the Illinois Office of Comptroller.
• Database and Financial Reporting: Develops and maintains databases necessary to monitor and reconcile accounts payable accounts receivable and other fiscal transactions for the PLACE division. Assists with the preparation of financial reporting for submission to the Financial Reporting Department Internal Audit Department and inclusion in the Agencys GAAP Reporting.
• Reconciliations and Budgeting: Performs monthly reconciliations of receipt and expenditure transactions including detailed tracking of audits inspections and licensing fees. Prepares monthly and annual budget reports which track expenditures at a summary level and provides expenditure projections for the division.
• Fee Imposition and Debt Collection: Assists with the preparation of the Annual Fee Imposition Reporting for the Office of the Comptroller and supports the debt collection process for the division determining appropriate collection methods and preparing necessary documentation as required.

• Requires a Bachelors degree in accounting business or public administration accounting.

• Requires 2-3 years of progressively responsible administrative accounting experience in a public or business organization.

• Requires knowledge of governmental accounting or auditing especially of financial reporting.

• Requires knowledge of public and business administration principles and practices.
• Requires the ability to prepare clear and accurate financial statements and reports.
• Requires the ability to plan and prioritize complex projects and to manage them from conception to conclusion including identifying and resolving problems to ensure project accuracy and timelines.
• Requires the ability to exercise judgment and discretion in developing implementing and interpreting departmental policies and procedures.
• Requires knowledge of laws administrative rules regulations and policies governing the Office of Comptroller.
• Requires ability to develop and maintain satisfactory working relationships with employees other state agency representatives and the general public.
• Requires working knowledge of personal computers database management and financial software.

This position is eligible to be a member of the State of Illinois Group Insurance program which includes health dental vision and life insurance coverage options. Additionally this position will annually accrue 12 paid sick days a minimum of 12 paid vacation days 4 paid personal days and be afforded 14 paid state holidays prorated based on start date.

The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race color creed ancestry national origin citizenship sex or gender gender identity or expression sexual orientation marital status religion age disability genetic information service in the military or any other characteristic protected by applicable federal state or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment including hiring placement promotion termination layoff recall transfer leave of absence compensation and Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptrollers policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of or discriminatory treatment of employees or applicants based on a disability or because an employee has requested reasonable accommodation.

The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills experience and unique perspectives. This commitment is embodied in agency policy and organizational culture.