Functional and Administrative Support Specialist

Location: Washington DC (On-Site)
Employment Type: Full-Time
Clearance Required: Active TS//SCI; SAP eligibility required

Position Overview

ASI is seeking a Functional and Administrative Support Specialist to support senior-level defense engagements planning activities and multi-stakeholder coordination in an enterprise Integrated Air and Missile Defense (IAMD) environment.

This role is ideal for a detail-oriented professional with experience supporting headquarters-level operations senior leader engagements complex meetings classified administrative processes and coordination across Services Combatant Commands agencies and other defense stakeholders.

Key Responsibilities

• Provide functional and administrative support for senior-level defense meetings engagements briefings and planning activities.
• Coordinate schedules meeting logistics read-ahead materials briefings and follow-up actions.
• Support preparation and tracking of staff packages correspondence taskers and executive-level products.
• Assist with coordination across Services Combatant Commands agencies and headquarters stakeholders.
• Maintain accurate files records action trackers and administrative documentation.
• Support classified and unclassified meeting execution including attendee coordination access requirements and room logistics.
• Assist technical and analytical teams with formatting routing and quality control of deliverables.
• Support travel coordination trip reports meeting summaries and recurring status reporting as required.

Basic Qualifications

• Bachelors degree.
• 5 years of experience supporting Joint Staff OSD Service Headquarters Combatant Command Headquarters or comparable senior defense organizations.
• Experience supporting senior leader engagements staff actions briefings and multi-organization coordination.
• Strong proficiency with Microsoft Office tools including:
  • Word
  • PowerPoint
  • Excel
  • Outlook
• Strong organizational communication and task-tracking skills.
• Ability to work in a fast-paced classified defense environment.
• Active TS//SCI clearance required; SAP eligibility required.

Preferred Qualifications

• Experience supporting:
  • Integrated Air and Missile Defense (IAMD)
  • Missile defense
  • Air defense
  • Force protection
  • Multi-domain defense mission areas
• Experience with executive-level correspondence briefing development and senior staff coordination.
• Familiarity with:
  • Task management systems
  • Action tracking
  • Classified meeting protocols

Why Join ASI

ASI supports mission-critical national defense initiatives by delivering operational administrative and strategic support to senior defense stakeholders and enterprise-level mission activities. Join a collaborative team supporting high-visibility defense operations in a fast-paced and impactful environment.

Application Process

Interested candidates should submit a resume highlighting experience supporting:

• Senior defense headquarters operations
• Executive-level engagements
• Classified administrative processes
• Cross-organization coordination

We look forward to reviewing your application.

Required Experience:

Senior IC