Full-Time Administrative Assistant

Full-Time Administrative Assistant -Spring Arbor of WilmingtonThe Administrative Assistant performs receptionist and diverse business office duties that are technical and performing these duties the Administrative Assistantis the first point of contact for anyone coming to the of ResponsibilityOperate community telephone and paging systems efficiently and transmit calls and messages promptly and accuratelyGreet and direct visitors in a professional friendly and hospitable mannerEnsure residents and guests sign in and out of the houseAnswer inquiries according to established procedures relative to HIPAA guidelinesHandle inquires in a positive manner and obtain necessary information for follow-upNotify the Supervisor In Charge (SIC) of bell calls in a timely mannerAssist in ordering receiving stocking and distributing office suppliesEnter requests for transportation to medical appointments in transportation scheduleProcess invoices accurately and on time using Yardi SoftwareAssist with organizing resident and employee filesResponsible with setting up and updating the lobby television with community information announcements activities and other relevant contentAssist managers with expense reimbursements by collecting organizing and submitting American Express receipts and supporting documentationMust be comfortable using computers and various office software and incoming and outgoing mail and operate postage general administrative support to department managers and leadership as tours of the community to prospective residents and families highlighting amenities services and community features in a welcoming and professional mannerRequired QualificationsMust be a minimum of 18 years of age. Minimum one (1) year experience as receptionist in a professional business environment. Must have working knowledge of appropriate Microsoft Office have working knowledge of office equipment such as copy machine calculator and multi-line telephone system. Must have positive Criminal Background Community is a drug free workplace; associates are subject to adherence to the Company Drug Free Workplace QualificationsPay attention to detail be organized and be able to multi-task. Must have demonstrated teamwork :Competitive payMedical Vision & Dental Coverage Supplemental Insurance such as short-term long-term disability and life insuranceBirthday Celebration Paid Day Off 401(k) Retirement with immediate vesting!Education Investment ProgramSame Day Pay