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Front Office Administrator

Smarter HR Solutions LLC

Job Location:

Houston, TX - USA

Hourly Salary: $ 26 - 26

Experience Required: 1-3years

Posted: 27 August 2026 (3 hours ago)

Application Deadline: 24 November 2026

Vacancies: 1 Vacancy

Job Summary

***Please note: This position is onsite and not remote. Candidates must be based in the Austin area as relocation assistance is not provided. Only individuals authorized to work in the U.S. without sponsorship will be considered.***

Job Title: Front Office Administrator (Spanish fluency preferred)

Job Type: Temp to Perm

Job Salary: $26/hour

Job Schedule: Mon-Fri 40 hrs/week

Job Location: Austin TX 78731

Pre-Employment Requirements: Successful completion of a background check drug screening typing test and any applicable assessments

Summary

Are you a polished organized professional who thrives in a fast-paced office environment This is an exciting opportunity to become the face of a well-established construction company while working closely with executive leadership and key business stakeholders.

As the Front Office Administrator youll play a critical role in keeping daily operations running smoothly providing exceptional customer service supporting company events and partnering directly with the executive team on administrative and coordination activities. This position offers valuable exposure to senior and C-suite leadership while serving as a key point of contact for employees visitors and vendors.

Key Responsibilities

Serve as the first point of contact by answering and directing incoming phone calls
Greet employees clients vendors and visitors in a professional and welcoming manner
Manage office supply and breakroom inventory ordering materials as needed
Coordinate employee lunches meetings celebrations and company events
Receive sort scan and distribute incoming mail and packages
Coordinate outgoing shipments through carriers such as FedEx and UPS
Manage office equipment needs including printer scanner and document shredding support
Process and organize receipts and expense documentation within Concur
Schedule and maintain conference room calendars and meeting spaces
Track and distribute office keys and access items
Provide administrative support to executive leadership including:
- Calendar management
- Travel coordination
- Hotel reservations
- Meeting preparation
- Ordering and logistics support
- General executive assistance
Support special projects and additional administrative initiatives as assigned

Requirements

Qualifications

Spanish fluency is highly preferred
3 years of administrative office coordination front desk or office management experience
Strong organizational skills and exceptional attention to detail
Positive professional and customer-service-oriented attitude
Excellent verbal and written communication skills
Ability to effectively interact with executives employees vendors and customers
Strong multitasking and prioritization skills in a deadline-driven environment
Ability to work independently while contributing to a collaborative team culture
Professional judgment and discretion when handling confidential information
Willingness to take on new responsibilities and support business needs as they arise
High school diploma or equivalent preferred

Skills & Experience

Proficiency with Microsoft Office applications including Outlook Word and Excel
Experience managing calendars scheduling or administrative coordination
Strong time management and follow-through skills
Experience supporting multiple departments or senior leaders is a plus
Familiarity with expense reporting systems such as Concur is helpful

Benefits

Competitive hourly compensation based on experience
Comprehensive medical dental and disability coverage
401(k) retirement plan
Employee benefit programs and additional company-sponsored offerings
Opportunity for long-term career growth and professional development
Direct exposure to executive leadership and cross-functional business operations

Required Skills:

Qualifications Spanish fluency is highly preferred 3 years of administrative office coordination front desk or office management experience Strong organizational skills and exceptional attention to detail Positive professional and customer-service-oriented attitude Excellent verbal and written communication skills Ability to effectively interact with executives employees vendors and customers Strong multitasking and prioritization skills in a deadline-driven environment Ability to work independently while contributing to a collaborative team culture Professional judgment and discretion when handling confidential information Willingness to take on new responsibilities and support business needs as they arise High school diploma or equivalent preferred Skills & Experience Proficiency with Microsoft Office applications including Outlook Word and Excel Experience managing calendars scheduling or administrative coordination Strong time management and follow-through skills Experience supporting multiple departments or senior leaders is a plus Familiarity with expense reporting systems such as Concur is helpful

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