Front Desk Receptionist

DIVISION: Administration / Academy

REPORTS TO: VP of Educational Services

SUPERVISES:None

EXEMPTION STATUS: Non-Exempt

POSITION SUMMARY: The Front Desk Receptionist serves as the first point of contact for Behavioral Health Allies and plays a critical role in maintaining a safe organized welcoming and professional front office environment.

This role is responsible for managing visitor check-in procedures maintaining building security at entry points monitoring student attendance coordinating office supply management supporting purchasing processes assisting with event logistics and providing administrative support across departments.

The Front Desk Receptionist must demonstrate strong organization professionalism emotional regulation attention to detail and alignment with BHAs Core Values. This role directly impacts safety compliance family experience and operational efficiency.

QUALIFICATIONS:

Education & Experience:

High School Diploma or GED required

13 years of front desk receptionist administrative school office or customer service experience preferred

Experience in healthcare education or behavioral health setting preferred

Skills & Competencies

Strong communication and presentation skills (written verbal and visual) with a compassionate professional demeanor.

Microsoft Office proficiency (Word Excel PowerPoint Outlook)

Ability to manage competing priorities in a fast-paced environment

Strong organization and time management skills

High attention to detail

Ability to maintain confidentiality and exercise sound judgment

Strong interpersonal skills with families students staff and visitors

Ability to remain calm and professional in high-traffic or high-stress situations

KEY RESPONSIBILITIES:

Empower Through Innovation

Maintain accurate daily student attendance records and arrival logs

Utilize digital systems to track visitor check-in/check-out and badge processes

Identify inefficiencies in front desk workflows and recommend improvements

Support organization-wide administrative systems with accuracy and consistency

Assist in organizing digital and physical filing systems

Integrity in Action

Ensure all visitors are properly screened signed in and issued badges per safety protocol

Maintain strict confidentiality regarding student client and employee information

Follow all compliance procedures related to attendance documentation and visitor access

Accurately process incoming and outgoing mail and deliveries

Support purchasing and supply tracking with attention to budget awareness

Advocate with Passion

Provide a welcoming professional experience for families visitors vendors and community partners

Serve as a helpful and respectful first point of contact for phone calls and in-person inquiries

Route communications promptly and accurately to appropriate staff

Support family engagement by ensuring smooth check-in dismissal and communication processes

Leaders in Learning

Participate in required trainings (HIPAA safety compliance etc.)

Learn and maintain proficiency in attendance and visitor management systems

Seek feedback from supervisor to improve efficiency and organization

Stay informed on office best practices and customer service standards

Compassionate Care Always

Maintain emotional regulation and professionalism during busy arrival/dismissal times

Demonstrate patience and empathy with students families and staff

Support crisis situations by following established safety and communication protocols

Maintain a calm and organized front office environment

Sustainable Growth Lasting Impact

Monitor office supply levels and proactively reorder as needed

Maintain inventory of front office and administrative supplies

Assist with organizational purchasing and vendor coordination as assigned

Support planning and logistics for events meetings and staff initiatives

Ensure front desk operations reduce disruption and improve organizational flow

FUNCTIONAL RESPONSIBILITIES

Front Desk & Visitor Management

Greet all visitors and ensure secure building entry

Monitor front entrance and maintain safety protocols

Issue visitor badges and track entry/exit

Answer and route incoming phone calls professionally

Maintain clean and organized front office space

Student Attendance & School Support

Record and monitor daily attendance

Track student arrivals and departures

Communicate attendance discrepancies to appropriate staff

Maintain accurate documentation for compliance purposes

Office Administration & Supplies

Monitor restock and organize office and classroom supplies

Coordinate supply orders and purchasing requests

Assist with vendor orders and tracking

Process incoming and outgoing mail and packages

Provide general clerical support (copying scanning filing document preparation)

Event & Operational Support

Assist with logistics for meetings and events (materials setup hospitality)

Support internal initiatives as assigned

Provide cross-departmental administrative assistance

OTHER DUTIES

Perform other duties and special projects as assigned to support organizational initiatives

Attend required meetings trainings and professional development sessions

Model professionalism accountability and BHA Core Values in all work performed

Uphold BHAs mission and values in all work performed

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Benefits & Perks

• Medical Dental & Vision insurance
• 401(k) HSA and Flexible Spending Account options
• Short- and Long-Term Disability coverage
• PTO and Sick Time accrue starting Day 1
• $100 monthly wellness spending account after 90 days
• OnDemand Pay (access pay when needed)

Starting Pay: Our compensation is competitive within the market. The starting rate for this position begins at $17.42/hr with your final offer based on a combination of your education relevant experience and overall qualifications.