Front Desk Receptionist Columbus GA On Site

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps.



The ideal candidate is highly organized detail-oriented comfortable interacting with people and able to manage multiple priorities in a fast-paced environment. Someone who is a go-getter and doesnt wait to be asked. Success in this role requires professionalism strong communication skills accuracy and a proactive approach to problem-solving.

This position operates in a friendly team-oriented office environment where collaboration and accountability are valued. Comprehensive training documentation and established procedures are provided to support success in the role. The position offers flexibility while maintaining a strong focus on supporting daily operations and ensuring a positive experience for both customers and employees. The office is pet-friendly and the ideal candidate should be comfortable working around animals as dogs and cats are regularly present in the workplace.


Front Desk & Customer Service:

* Answer and direct incoming phone calls with professionalism and courtesy.
* Serve as the primary point of contact for customers vendors and visitors.
* Greet delivery personnel sales representatives and office guests.
* Maintain a welcoming and professional office environment.

Employee Coordination & Tracking:

* Maintain accurate records of employee hours and labor allocation.
* Communicate with field staff to gather and verify information needed to track employee locations job assignments and daily movement between job sites.
* Follow up on missing or incomplete information to ensure accurate reporting.
* Monitor and maintain job clocks daily assign new job clocks when necessary

Administrative Support:

* Draft proofread and send professional emails and correspondence.
* Review invoices and documentation for accuracy before submission.
* Maintain organized electronic and physical records.
* Support office operations through data entry filing and administrative coordination.
* Follow documented procedures and standard operating processes.
* Sort incoming mail and maintain office correspondence.
* Scan copy upload and organize project documentation

Accounting & Payroll Support:

* Enter invoices and maintain job costing records within the accounting system.
* Assist with labor cost tracking and reporting.
* Organize employee hours job locations and payroll-related information.
* Prepare payroll data for processing and ensure information is complete and accurate.
* Perform basic mathematical calculations and quality-control checks on financial information.
* Utilize Excel for job cost reporting data entry

Office Support & Logistics:

* Pick up checks and documents from local customers and vendors as needed.
* Handle errands as needed.
* Assist with supply management and other administrative needs.
* Support special projects and operational initiatives as assigned.
* Assist project managers with scheduling certifications when necessary
* Assist with renewing badges for base access
* Apply for county permits and follow up to schedule inspections
* Login to portal to assist project managers with lightening protection inspections (a few times a year)
* Assist with new employee administrative onboarding including maintaining employee records scheduling required appointments and updating internal systems.

• Proven experience as an Executive Assistant Administrative Assistant or in a customer service role.
• Exceptional organizational and time-management skills with the ability to prioritize and handle multiple tasks simultaneously. Strong verbal and written communication skills with attention to detail.
• High level of integrity and discretion in handling confidential information.
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and/or Google Workspace and other office management tools.
• Ability to work independently and as part of a team demonstrating a proactive approach to problem-solving. A positive attitude adaptability and a commitment to supporting executive leadership.
• High level of attention to detail especially with Excel reporting Comfortable asking for help when needed
• Valid drivers license with reliable transportation

• Experience in a construction service trade or field-service environment. Experience with payroll support invoicing or bookkeeping.
• Familiarity with Sage 50 or similar accounting software.
• Various vendor portals