Forms and Records Analyst 3 Permanent

Title- EnforcementRecords Coordinator

Classification- Forms and Records Analyst 3

Job Status- Full-Time / Permanent

WDFW Program- Enforcement Program Records Division
Duty Station- Olympia Washington Thurston County

*This role is an on-site position located at Enforcement Headquarters.

Learn more about being a member of Team WDFW!

Big Guy Photo Credit: Debbie Smith

This is an opportunityto gain valuable experience while supporting the Enforcement Programs Records Section. Proactively managing riskby following the appropriate public disclosure and records retention laws rules policies and procedures to mitigate those risks.

You thrive on building collaboration and teamworkas you work with a dynamic group on many different projects within WDFW Police Headquarters.

We are seeking a candidatewho models our agencys ASPIRE values of Accountability Service Professionalism Integrity Respect and Empathy.

What to Expect-

Among the varied range of responsibilities held within this role the Forms and Records Analystwill

Coordinate and manage public disclosure and records requests:

Analyze and interpret case law statutes and administrative rules for application of exemptions to records with potential sensitive information to include law enforcement exemptions and protection of Criminal Justice Information.

Consults with the Public Records Officer Enforcement Program command staff and program staff in the management of public records requests.

Optimizes searches to mitigate legal risk and improve search efficiency.

Interprets language of public records requests to determine appropriate search terms for conducting electronic record searches.

Manages routine public disclosure/information requests impacting the Law Enforcement Program.

Receives incoming requests coordinates program responses and tracks Program progress in fulfilling requests.

Coordinates the collection of requested records and works with affected staff members to ensure request requirements and deadlines are met in timely and professional manner.

Researches and pulls data from Law Enforcement Program records management systems.

Successful completion of these duties results in timely and accurate disclosure of Program information as it relates to public disclosure and law enforcement information requests and reduces liability to the program related to PRA violations.

Works directly with other law enforcement partner agencies to respond to requests as they relate to the disclosure of information/records requested for officer safety purposes law enforcement investigatory activities background checks etc.

Performs as back-up Flex system applications administrator:

Back-Up System Application Administrator for the Enforcement Records Management System (RMS) and Computer Aided Dispatch (CAD).

Troubleshooting & resolving data integrity issues in the Motorola Flex Records Management and Computer Aided Dispatch System.

Review and process workflow approvals for Law Incident Reports (LIR) as needed.

Assist with data clean up to include duplicate record verification and removal.

Provides records retention:

Assist with review of program records to include law enforcement case files and assess retention requirements.

Aids in preparing records for transfer to the State Records Center or State Archives to include boxing relevant records creating box content lists and maintaining the programs archived records listing.

Assist in managing the Programs Records Room to ensure that records are stored in a safe and efficient manner.

Working Conditions:

Work Setting:Work is generally performed in an office setting within the headquarters of the Law Enforcement Program; position requires extensive computer use and sitting.

Schedule:This position is full-time working 40 hours per week. The standard work schedule includes the potential for occasional evening or weekend work as needed. Schedules may vary based on business needs.

Travel Requirements: Some travel may be required throughout the State and country to attend and provide training meetings and conferences.

Customer Interactions: The Programs headquarters staff regional Captains Sergeants Detectives and Officers to complete assignments; other agency staff including personnel from the Directors Office Information Technology Division and Fiscal Office.

Required Qualifications:

A high school diploma and three years of experience managing public records requests for a governmental agency.

OR

Associates degree and one year of experience with public records requests or discovery.

AND

Experience working in a law enforcement or correctional setting.

Must be willing to be fingerprinted and successfully pass a criminal record check and background investigation.

Equivalent education/experience.

Preferred Qualifications:

In addition to the required qualifications our ideal applicant will possess one or more of the following:

A Bachelors degree in criminal justice public administration communications public affairs or a related field.

Experience and familiarity with law enforcement management systems and video editing and redaction software.

Working knowledge of the Washington State Public Records Act (RCW 42.56).

Proven attention to detail with the ability to review high volumes of documents for possible redactions and records retention without errors using Adobe Pro and/or equivalent redaction software tools.

Demonstrated ability to effectively communicate independently analyze and weigh the risks versus benefits in decisions and recommendations related to public disclosure issues.

Strong attention to detail with the ability to review high volumes of video footage for possible redactions without errors.

Excellent written and oral communication skills.

Ability to handle multiple tasks simultaneously and to complete projects on tight deadlines.

Ability to maintain confidentiality in working with sensitive information.

Flexibility and ability to work successfully as part of a diverse work team and maintain positive working relationships.

At least three years experience with Microsoft software programs including Word Excel PowerPoint SharePoint Outlook and the ability to maintain databases.

Your application should include the following:

• A completed online application showcasing how your qualifications align with the job requirements.
• An up-to-date resume.
• A cover letter detailing your interest in the position your relevant skills and experience and why you are the ideal candidate.
• At least three professional references with current contact information.

Supplemental information:

In addition topayand otherspecial employee programs there are otherbenefitsthat WDFW employees may be eligible for. Click the Benefits tab at the top of this announcement to learn more.

Important Note:

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents please use the following link: and Military Spouse Preference Notice:

PerRCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit please do the following:

• Notify us of your veteran or military spouse status by email at.
• Veterans only Attach a copy of your DD214 (Member 4 copy) NGB 22 or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number position and spouse/veteran (example: 2025-1234 Biologist 1 Veteran)
• Include your name as it appears on your application in .

Diversity Equity and Inclusion Employer

As part of WDFWs efforts to advance respectful and inclusive work environments the Agency expects inclusivity as part of our professional interactions and communications. Therefore we want to ensure that all individuals feel welcome are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit Agency and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural racial ethnic sexual orientation and gender identity diversity. Women racial and ethnic minorities persons of disability persons over 40 years of age disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone or email or the Telecommunications Device for the Deaf (TDD) at .

Technical Difficulties: If you are having technical difficulties creating accessing or completing your application please call NEOGOV toll-free at or.

Other questions: If you have other questions regarding this position please reach out toand reference job#.

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