Fleet Data Coordinator

Under the supervision of the Fleet Director the Fleet Data Coordinator ensures the accuracy integrity and timely updating of all fleet- related data. The role maintains records for maintenance parts fuel and chargebacks while upholding internal data standards. The analyst identifies and resolves data inaccuracies supports efficient workflows assists with budget tracking and administrative needs and delivers clear reports to internal teams and leadership-highlighting data issues workflow delays and key fleet KPls.

Duties & Responsibilities:

• Enter and maintain data in Fleetio System related to vehicle maintenance repairs parts usage fuel consumption and assignments.

• Assists with KPI tracking for Fleet Operations.

• Generate and distribute reports for internal departments.

• Assist with logging purchase orders and tracking invoice payments.

• Support Fleet Services and Parts Manager with general administrative tasks.

• Help coordinate equipment quotes and service-related documentation.

• Respond to data/reports requests from internal departments.

• Assists users with system access and reporting features.

• Assist the Parts Manager with inventory of parts.

• Organize and maintain digital and physical records including work orders and vendor invoices.

• Participate in special assignments as requested by Fleet leadership.

• Support internal meetings including vehicle committee coordination and prioritizing replacements.

Harris County is an Equal Opportunity Employer
you need special services or accommodations please call or email .
This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Education:

• High school diploma or GED equivalent from an accredited educational institution.

Knowledge Skills and Abilities:

• Intermediate understanding of Microsoft Office

• Comfortable working with data running reports and presenting findings in a clear format

• Strong attention to detail and accuracy

• Excellent communication and teamwork skills

• Ability to work independently and prioritize multiple tasks

Licensure:

• Valid Drivers License

NOTE: Qualifying education experience knowledge and skills must be documented in your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.

• Familiarity with FLEETIO or other fleet management software (preferred but not required)

Hours:

• Regular Full-Time 40 hours a week 7am-3:30pm

• Possible nights and weekends as needed

• Possible 12-hr shifts after hours if needed during time of natural disasters and emergency

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.