Fleet Coordinator DOT

Who We Are

For over 50 years Rose Paving has been more than just a paving companyweve been a team of planners problem-solvers and dedicated partners. Our journey began in 1974 as a modest sealcoating operation on Chicagos South Side and through a shared commitment to quality and hard work weve grown into a national leader with over 30 branches across the country.

As we continue to expand were looking for passionate individuals who want to be part of a legacy of excellence. If you value long-term performance and are looking for a place where your contributions are recognized and your professional growth is supported wed love to meet you!

Why Join Us

• Competitive Compensation: Along with a competitive salary we offer comprehensive benefits including health insurance (PPO or HSA 401(k) matching and paid time off.
• Opportunities for Advancement: We believe in promoting from within. If youre looking for long-term career opportunities we provide clear paths for advancement based on your skills performance and ambitions.
• Team-Oriented Culture: We believe in collaboration. Youll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients.
• Exciting Projects & Impactful Work: Be a part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team.
• Professional Development: We invest in your growth with training programs mentorship opportunities and resources to help you build your skills and career.
• A Fun & Supportive Environment: From Team outings and company events to a positive day-to-day work atmosphere we foster a workplace where people genuinely enjoy coming to work.

What Youll do

The Fleet Coordinator - DOT plays a pivotal role inmaintainingthe operational efficiency of our fleet. You willbe responsible formanaging fleet data ensuring regulatory compliance and overseeing maintenance and safety programs. This position requires a proactive individual who can balance competing prioritiesoptimizeassetutilization and support our drivers and field operations with a high degree of precision and accountability.

Responsibilities

• Fleet & Asset Administration:Maintainaccuratefleet and driver records in vendor/internal systems; manage vehicle/trailer registrations assignments transfers and disposals; oversee fuel card programs toll transponders and asset upfitting orders

• Compliance & Safety Management:EnsureDOT numbers are in good standing and monitor SAFER scores and compliance needs. MCS-150 renewal compliance and recordkeeping; manage IFTA/IRP processescab cards HOS2290 renewalsPre-Tripsand insurancecard distribution; oversee MVR programsinternal sublease agreementsCalifornia regulatory compliance (CARB/DOORS/TRUCRS/PERP) and accident investigations/claims driver LMS system and push for compliance.

• Maintenance & Telematics Oversight:Track preventive maintenance schedules and fleet recalls; review repair requests; manage telematics GPS and dash camera programs; own idling reduction initiatives and monitor driver safety trends to implement corrective actions

• Data Analysis & Reporting: Perform quarterly database reconciliations and monthly fuel audits; track fleet metrics for benchmarking; support budgeting/forecasting;maintaindriver/employee profiles in systems like Holman/Geotab and handle onboarding/offboarding program enrollment

• Cross-Functional Coordination:Support vehicle rebranding projectsassistwith M&A fleet integration and act asa central pointof contact for departmentsregardingfleet operations and driver needs

• High School degree;Associates or BachelorsDegree preferred
• 3 years of fleet transportation equipment safety or operations experience
• Experience with fleet management systems and telematics platforms
• Demonstrated critical thinking andproblem solvingcapabilities
• Strong Microsoft Excel Outlook typing and data reporting skills
• An understanding of vehicle/equipment maintenance and repair processes
• Experience effectively managing vendors and service providers
• Excellent communication skills with the ability to influence at all levels
• An ability to multitaskdeterminepriorities and track all the details to closure
• Experience supporting diverse assets across multiple locations
• Knowledge of FMCSA/DOT regulations and/or experience with DOT level fleets
• Knowledge of CA CARB/DOORS programs (preferred)
• Experience with GPS camera and telematics systems (preferred)
• Experience administering LMS platforms (preferred)
• Familiarity with insurance claims administration (preferred)
• Construction paving or field service industry experience (preferred)