Fiscal Specialist 1 | Multiple
Job Location:
Spokane County, WA - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Description
About WSDOT
The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans designs builds and operates an integrated transportation system that safely and efficiently moves people and goods throughout the addition to maintaining over 20000 lane miles of state highway and 4100 bridges WSDOT leads an award-winning Active Transportation Plan manages the worlds longest floating bridge and operates the largest ferry system in the nation!
The Opportunity
WSDOT is currently seekingmultiple Fiscal Specialist 1 positions to provide fiscal administrative and customer service support for Eastern Region Maintenance and Operations. These positions play a key role in ensuring efficient business operations by processing payroll coordinating purchasing and travel managing invoices and vouchers maintaining records and supporting budget activities. Incumbents also serve as a front-office resource providing responsive customer service to employees and the public. These positions contribute to WSDOTs mission by supporting the delivery of safe reliable and cost-effective transportation services.
What to ExpectAmong the varied range of responsibilities held within this role the Fiscal Specialist 1 will:
- Process purchasing transactions credit card invoices vouchers and travel reimbursements while ensuring compliance with agency policies procedures and budget requirements.
- Maintain payroll records using DOTtime by reviewing timesheets monitoring payroll exceptions processing personnel actions and coordinating with HQ Payroll to resolve discrepancies.
- Coordinate employee travel by preparing travel requests booking transportation and lodging processing travel expense reimbursements and maintaining accurate travel records.
- Review fiscal records spreadsheets and databases to identify discrepancies maintain financial tracking systems and support accurate budget and utility reporting.
- Serve as the first point of contact for visitors and callers by providing customer service answering multi-line phones issuing visitor badges and responding to inquiries.
- Manage office operations by scheduling conference rooms and pool vehicles coordinating vehicle maintenance processing mail handling payments and maintaining postage equipment.
- Support administrative operations by ordering office supplies coordinating printing projects assisting with public records requests and maintaining organized filing and recordkeeping systems.
- Collaborate with employees managers and headquarters staff to resolve fiscal and administrative issues while prioritizing work maintaining confidentiality and supporting efficient office operations.
Qualifications
To be considered for this opportunity the following are required:
- Administrative Support & Organization: Demonstrated ability to perform clerical fiscal or administrative support work involving multiple priorities and deadlines.
- Office Procedures & Records Management: Experience in applying standard office procedures including accurate data entry document tracking records management and use of computerized office systems.
- Customer Service:Provides customer-focused service and responds professionally to internal and external customers.
- Communication:Ability to communicate clearly and professionally both verbally and in writing with employees supervisors vendors and members of the public to resolve routine issues and provide customer service.
- Technology Proficiency:Demonstrated skill in using office technology and software including Microsoft Word Excel email systems and general office equipment (e.g. printers scanners copiers).
- Attention to Detail:Ability to review information for accuracy identify discrepancies and take appropriate corrective action within established guidelines and deadlines.
- Confidentiality:Experience handling confidential or sensitive information in a professional and discreet manner.
- Respectful & Inclusive Workplace:Experience contributing to a work environment that fosters a culture of respect and equal opportunity.
- Growth Mindset:Actively demonstrates a commitment to learning and growth.
- Service-Oriented:Takes action to meet the needs of others.
It is preferred that qualified candidates also demonstrate:
- Financial Systems: Experience using WSDOT or state financial systems such as DOTtime TRAINS PCMS or similar payroll accounting or purchasing systems.
- Problem Solving: Demonstrated ability to analyze routine fiscal or administrative issues apply established rules or procedures and determine appropriate next steps.
- Policy & Procedure Interpretation: Experience interpreting and applying agency policies manuals contracts or procedures related to payroll purchasing or fiscal transactions.
Important Notes
- This recruitment may also be used to fill additional positions per business needs.
- The salary range listed includes the 2% general wage increase effective on July 1 2026.
- This position is not eligible for remote work.
- In addition to base salary employees may be entitled to other forms of compensation depending on the type duties or location of the position. For union-represented positions more information on other forms of compensation can be found in the applicableCollective Bargaining Agreements. Information on other compensation types for non-represented positions can be found inChapter 357-28 of the Washington Administrative Code.
- WSDOT does not use the E-Verify system therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information please visit.
Why WSDOT
- Work-Life Balance We are committed to ensure that our staff experience the reward of public service while also sustaining a routine that suits each individuals lifestyle.
- Paid Leave In addition to 12 paid holidays full-time employees mayearn up to 25 paid vacation days per year!
- Tuition Assistance Permanent employees have several options for assistance with education expenses including tuition reimbursement programs government discounts at participating colleges throughout the state and eligibility for federal student loan forgiveness.
- PlanFor Your Future WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs and much more. Go toState Benefits for more information.
Check out this video to learn more:Why WSDOT
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore it is very important that the Work Experience portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity please include the following with your online application:
- An attached Resume outlining (in reverse chronological order) your experience to date.
- An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
- Contact details for a minimum three (3) individuals who can attest to your work performance technical skills and job-related competencies. This information can be entered in the References section of the online application; does not require an additional attachment.
Please click the APPLY button to proceed.Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons regardless of race ethnicity age veteran status sexual orientation and/ or gender identity are encouraged to apply. Persons with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may contact the listed Recruiter.WSDOT does not use the E-Verify system therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information please visit.
Contact Us
For inquiries aboutthis posting you may contact the assigned Recruiter at. Please be sure to reference26DOT-ER-60531in the subject line.
Required Experience:
IC
