Fiscal Analyst 2 Accounts Payable
Job Location:
Thurston County, WA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Description
- *This listing is intended to fill a Fiscal Analyst 2 - Accounts Payable position on our Financial Services Team located in Olympia WA.
**This position will begin as a full-time in-office role during the initial onboarding and training period. After this period the role will allow for shifting to a hybrid schedule requiring a minimum of 2-3 days per week onsite. Employees may also be required to report onsite for additional planned or unplanned business needs meetings or operational requirements.
About the Role:
This position supports the Office of the Washington State Auditors mission to promote accountability and transparency in government by ensuring the accurate timely and compliant processing of agency expenditures and employee travel reimbursements. The role independently analyzes prepares and manages approximately $20 million in biennial payments ensuring all transactions meet agency and statewide fiscal requirements. As a subject matter expert in accounts payable systems purchasing card program payments and Use Tax reporting the position strengthens financial integrity through effective research implementation and maintenance of related processes and controls.
About Team Financial Services:The Financial Services Team provides essential support and accountability for the agencys financial and budgetary decisions and practices. As a smaller finance operation the team offers opportunities for members to participate in a wide range of functions contributing to a dynamic and well-rounded work experience.Our primary goal is to protect and enhance the financial health and resources of the Office of the Washington State Auditor by delivering efficient centralized accounting budgeting contracting and facility services. We conduct our work in a professional collaborative manner that recognizes and values the contributions of every team member. Financial Services ensures that the agencys financial information is reported and transmitted completely accurately and on time.Team culture emphasizes collaboration respect and continuous learning. Employees work in an environment where expertise is shared diverse perspectives are valued and individuals are supported as they take on meaningful responsibilities. This approach fosters both strong teamwork and individual growth.Within the accounting section Financial Services oversees Accounts Payable General Accounting Accounts Receivable Purchasing Timekeeping and Payroll. The team processes employee payroll and benefits travel reimbursements vendor invoices purchase orders daily deposits audit-service invoicing and payments received. All transactions are managed in compliance with state and federal requirements ensuring strong fiscal stewardship and reliable internal operations.Employees thrive here because the work is purposeful the environment is supportive and the agency invests in long-term career growth. Individuals who value analytical rigor ethical decision-making and public service will find the Financial Services Team a rewarding place to contribute and develop.Be valued. Be challenged. Build a career.
At the State Auditors Office we are working together to make a real difference in how government operates. We are always looking for new ideas to ensure our work provides value to the clients we serve and we take pride in the services we perform for the governments and for the people of Washington.
We are committed to building and maintaining a workplace environment that is collaborative and supports all employees as we effectively carry out the agencys mission. This includes ensuring inclusion and equity throughout the agency while embracing the individual differences of our employees and clients. We believe that diverse perspectives and backgrounds are fundamental to doing our best work.
SAO supports a healthy work/life balance.The Washington State Auditors Office (SAO) prides itself in offering flexible schedules and a hybrid work environment that helps our staff balance work and life.
- Duties
Essential Functions:
Vendor Payment and Purchasing Card Processing- Reviews allocates prepares and processes all SAO vendor payments.
- Verify correct coding and alignment with the statewide chart of accounts.
- Reviews codes and processes purchasing card payments.
- Maintains Excel-based tools.
- Processes miscellaneous accounts payable items.
- Process travel reimbursements.
- Files monthly online Use Tax Return
- Qualifications
Required Qualifications
- Five (5) years of professional fiscal experience including responsibilities such as accounts payable purchasing card (P-Card) processing expenditure monitoring financial reconciliation or governmental fiscal activities.
- An equivalent combination of education and experience.
- A bachelors degree in accounting finance business administration public administration or a closely related field may substitute for up to four (4) years of the required experience.
- An associate degree in accounting finance or related field may substitute for up to two (2) years of the required experience.
- One (1) to two (2) years of experience as a Fiscal Analyst
Additional Technology Experience:- Workday accounts payable processing
- Entering validating and processing supplier invoices with application of correct accounting codes cost centers and worktags managing 3-way matches EIB usage and processing supplier setups
- Agency Financial Reporting System (AFRS) processing accounts payable transactions
- Financial Toolbox streamlining routine payment splits and decreasing entry times for AFRS
- Enterprise Reporting (ER) Extract data from statewide systems using 100% accurate data to generate reports and support analysis.
- Travel & Expense Management System (TEMS) processes 300 travel reimbursements annually while maintaining policy compliance.
- 1099 reporting ensuress are prepared & submitted error free with 100% on-time compliance
- State Administrative & Accounting Manual (SAAM) including the Coding Structure in the Uniform Chart of Accounts - replaced by Washington Administrative & Accounting Manual (WAAM) with Workday implementation.
- Applies coding structure with 98%-100% accuracy for hundreds of transactions annually.
- Uses manual to comply with state policies and provide guidance to staff. Statewide laws policies and standards
- Includes RCWs WACs OFM policies statewide fiscal standards procurement rules and internal control requirements.
- Ensures agency financial practices comply 100% with legal and regulatory frameworks.
- Guides decision-making in payments and applies statewide standards to all financial transactions resulting in zero policy violations.
- Supplemental Information
To be considered applicants must submit the following:
1. Resume
2. Cover letter outlining your breadth of experience as they relate to the above qualifications.
3. Completed supplemental questions
Degrees awarded outside the United States must include a credential evaluation report.
If you are a US Veteran and would like to apply for Veterans Preference attach a copy of Form DD214 military record showing honorable discharge.
Questions may be directed to the applications unit at .
Our Commitment to Diversity and Inclusion
We are committed to building a team with a variety of backgrounds skills and ideas in order to carry out the agencys mission today and in the future. This includes ensuring every member of our team feels valued and supported. We encourage you to join us.
The Office of the Washington State Auditor is an equal opportunity employer.
Persons with a disability who need assistance in the application or testing process or who need this announcement in an alternative format may call or via the telecommunications relay service by dialing 7-1-1.Benefits
The Washington State Auditors Office (SAO) prides itself in offering flexible schedules and a hybrid work environment that helps our staff balance work and life. We also offer a comprehensive package of health and wellness benefits to employees including:- Full benefits package. Click here to learn more.
- Paid vacation sick leave and holidays.
- Growth and development opportunities including 80 hours of training each biennium.
- Educational and professional certification reimbursements.
- An agency-wide commitment to diversity equity inclusion and respect in the workplace.
Required Experience:
IC
