Fiscal Analyst 1 | Disbursements

Fiscal Analyst 1 Disbursements

Full Time Permanent

Location: Tumwater WA

Salary Range: $4928 - $6615 Monthly

This position is represented by the Teamsters 117 bargaining unit.

The Washington State Department of Corrections is seeking a committed team players to join the Disbursements team asFiscal Analyst 1! The goal of this position is to ensure accurate and timely disbursement of funds to the Agencys vendors and employees.

As an entry level Fiscal Analyst you will be responsible for maintaining existing procedures to ensure the efficient and effective operation of payment processing and the computerized disbursement using the financial reporting system of the DOC Accounts Payable unit classified as Disbursements. Agency Employees cannot work safely efficiently or effectively without timely delivery of essential goods and services. The Disbursements Unit processes all non-salary expenditures including but not limited to food clothing fuel monthly utilities contracted services services from other state agencies communications facility leases equipment and other goods and services.

Inaccurate or untimely disbursements of payments could result in suspension of services or delivery of goods which would have detrimental impact on the safe and orderly operation of our prison facilities and community supervisor and could result in creating a serious safety issue for the public DOC Staff and incarcerated and supervised individuals. Timely payments of Agency obligations are essential to DOCs Mission to improve public safety.

We are searching for candidates who work positively to establish and maintain professional relationships with customers and coworkers in addition to candidates that can maintain a high degree of productivity with the ability to balance tasks and deadlines. If this sounds like a role youd be interested in please review the job posting and apply!

A completed application packet will include:

We are looking for teammates who share our vision of public service committed to an equitable and inclusive culture that fosters and inspires excellence while promoting innovation engagement and safety leading to better outcomes for our incarcerated population our agency and our community.

As a Fiscal Analyst 1 some of your duties will include:

• Performing Journey-level accounting duties in accordance with GAAP OFM and DOC policies and procedures which could look like:
  • Monitoring maintaining and processing assigned payment groups timely and accurately
  • Performing the following functions for assigned vendor groups
  • Accurately and timely analyzing and preparing invoice vouchers and purchase order documents for payments reviews payment terms and takes discounts where possible
  • Verifying local sales and use tax rates
  • Matching required documents together reconciling discrepancies between purchase orders and receiving reports verifying the accuracy and extensions of vendor invoices verifying sales and use tax rates verifies expenditure coding and ensures appropriate payment authorization
  • Preparing payment batches per standard process
• Inputting batches accurately into AFRS either by direct keying or utilizing AFRS Toolbox interface
• Duplicating payment and encumbrance report monitoring
• Opening and distributing mail
• Other duties as assigned

What we need (required qualifications):

• High School Diploma or GED
• One year of relevant experience. Relevant experience is defined as Fiscal Technician 2 or above level work.
• Provided that a candidate possesses a degree focused on accounting or business management/administration:
  • AA degree can be equivalent to 1 year required work experience
  • BA degree or above can be equivalent to 2 years of required work experience

Equivalencies to be reviewed by Comptroller/designee degrees outside of focused areas will NOT count towards experience requirements.

• Well organized.
• Accurate and attentive to details.
• Excellent communication and public relations abilities.
• Strong typing and computer application skills.
• Ability to work in a team setting and assist and support others.
• Able to operate telephone PC copier and other basic business machines.
• Ability to establish effective work methods.
• Ability to multitask and work in an open workspace environment with frequent distractions.
• Basic skills or above in Microsoft Excel Word and Outlook.

What will make your application stand out (preferred qualifications):

• AFRS and Enterprise Reporting experience.
• Tolerant to stress by effectively handling highly stressful or adverse situations making good decisions working calmly and accurately and helping to calm others
• Must have high level of integrity and ethics
• The ability to effectively express and convey ideas and information that is appropriate to both the complexity of the topic and the and the knowledge and understanding of the audience
• A business focused bachelors degree from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent with minimum 20 accounting credits to include Accountand Governmental Accounting.

Special Requirements/Conditions of Employment:

Vision:Working together for safer communities.

Mission:Improving public safety by positively changing lives.

Our Commitment:To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race creed color national origin sex marital status sexual orientation gender identity gender expression age honorably discharged veteran veteran status genetic information or the presence of any sensory mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance technical skills and job competencies. If you do not have any or sufficient professional references please include non-related professionals such as educators or other professional associates.
  **Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process and applicants who test positive for any controlled substances will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result further information testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from and. Until this documentation is provided you will not beselected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. does not use E-Verify; therefore we are not eligible to extend STEM-Optional Practice Training (OPT). For information please .

Telework Details

This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner to take proper care all state-issued equipment and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires to potentially include components of the onboarding process. Some offices will have a drop in area available however a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical dental and vision these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information check out theDepartment of Retirement Systems web site.

For questions about this recruitment or to request reasonable accommodation in the application process please email or call us at . For TTY service please call the Washington Relay Service at 7-1-1 or 1-.