Fiscal Analyst 1 Accounts Payable

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service regulation and advocacy we keep agriculture viable and vital in Washington State while protecting consumers public health and the environment. We work extensively with farmers and ranchers but our responsibilities from ensuring food safety to environmental protection touch the lives of millions of people locally nationally and abroad.

The agency includes 780 employees approximately and grows close to 1000 employees at the peak of seasonal work. To learn more and view additional openings please visit ourEmployment Page.

The Financial Services program provides centralized budget accounting payroll and benefits to support the agency and program operations. Financial Services works to ensure budget and accounting operations are completed incompliance with state and federal guidelines as well as agency policies and procedures.

What to Expect

Receive review analyze interpret process and reconcile all payments including invoice payments organic cost share contract payments payments to other state agencies in accordance with Generally Accepted Accounting Principles (GAAP)

• Verify correctness of invoice quantity and amount.
• Analyze and interpret payment documents for accuracy and completeness.
• Check for duplicate payments.
• Create and process payment batches using Financial Toolbox and AFRS.
• Audit the vendors information in batches before release.
• Code each document to ensure payments are charged to the appropriate divisions.
• Track payments by date paid in Enterprise Contracts Management System (ECMS).
• Respond to inquiries from agency personnel or vendors concerning payment status for referenced accounts.
• Research general questions from vendors or employees.
• Assist higher-level staff with financial summary information analysis of financial reports and development of fiscal procedures.
• Analyze and correct discrepancies.
• Access the agency financial reporting system (AFRS) to prepare and review fiscal documents.
• Assist in fiscal year closing of financial records.

• Verify correctness of invoice quantity and amount.
• Check for duplicate payments.
• Verify approval for payment.
• Verify receipt of goods and services
• Research general questions.
• Create and process payment batches using AFRS and Financial Toolbox.

• Work with vendors to get appropriate paperwork completed and submitted.
• Work with OFM to get a vendor number assigned.
• Research and respond to customer inquiries.
• Work with vendors to obtain required paperwork ie: W9 direct deposit or change form.

• Mailroom coverage
• Verify tapes from mailroom accuracy.

• Backup reception coverage.
• Answer phones greet customers.

Who should apply
Professionals with:

• High School Diploma or GED.
• Two (2) years of experience in payroll accounting bookkeeping auditing or other professionally based fiscal fields.
• Higher education which includes 18 quarter or 12 semester hours of accounting auditing or budgeting may substitute year for year for experience.

• Bachelors or masters degree in a financial related field.
• Experience interpreting federal state and/or agency travel policies and procedures.
• Experience using the state accounting systems including AFRS Enterprise Webl TM$ and Toolbox.
• Ability to work with individuals with diverse backgrounds understands and performs governmental accounting transactions. Exceptional listener and communicator who effectively and respectfully conveys and receives information verbally and in writing.
• Responsible contributor with commitment to excellence and success.

Employee Benefits

• A healthy work/life balance which mayinclude flexible work schedules and teleworking.
• WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance Flexible Spending Accounts Public Service Loan Forgiveness Tuition Waiver Deferred Compensation Employee Recognition Leave;click herefor more information.
• 12 paidHolidays & Vacation and Leave Accruals.
• All Personal Protective Equipment (PPE) required will be provided by the agency.

How to apply

You must complete your profile and answer the supplemental addition to completing the online application and supplemental questions applicants must attach the following documents to their profile to be considered for this position:

A resume detailing experience and education

A cover letter describing how you meet the specific qualifications for this position

Three professional references

By submitting these materials you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.

If you are having technical difficulties creating accessing or completing your application please call NEOGOV toll-free at or email.

The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified and documentation may be required. Applications received via e-mail will not be accepted in lieu of applying through the states on-line recruitment system.

Equity at WSDA

The Department of Agriculture recognizes appreciates supports embraces and respects all cultural identities and backgrounds while we collaborate in authentic ways. We hire amazing people that share in the commitment to our Pro-Equity Anti-Racist (PEAR) strategic plan our Healthy Environment for All (HEAL) Act implementation plan and our unique needs and desires for belonging respect and inclusion. We value the growth and development of our team members by providing equitable access to resources and opportunities for continuous learning improvement and advancement.

We strive to hire cultivate and retain a productive and dedicated workforce that reflects the communities we serve while we are committed to a workplace that celebrates our differences and supports equal opportunity employment and inclusion regardless of race creed color national origin citizenship or immigration status marital status families with children (including pregnancy childbirth or related medical conditions) sex sexual orientation gender identity diversity age status as a protected veteran honorably discharged veteran or military status status as an individual with the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories consistent with applicable federal state and local laws.

Contact Us

Should you have any questions regarding this position or the online application contact the Human Resource Office at.

Prior to a new appointment with the Department of Agriculture a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.

The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.

Veterans Preference:Applicants who meet the minimum qualifications and wish to claim Veterans Preference MUST attach a copy of their DD214 or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veterans Preference and guidance on how to determine if you are eligibleclick here.

People with a disability who need assistance with their application or need this announcement in an alternative format may call 664-1960 or toll free . TTY users should first call 711 to access the Washington Relay Service.

For more information about the Washington State Department of Agriculture visit us at.