Financial Services Officer

Job Description:

Under the supervision of the Regional Financial Services Manager the Regional Financial Services Officer assist in the development of regional operating budgets and in the management of all budget expenditures to ensure effective use of funds. Assists in the development and production of monthly budget and statistical reports. Compiles information using bookkeeping skills CAPPS Financials and Excel to produce financial reports and to summarize financial transactions which impact the regional budget. Assist in the management of regional fiscal functions such as accounts payable and accounts receivable. Assists in the management of the regional online supply ordering system. Serves as the regions superuser in the purchasing requisition process. Performs advanced administrative work in the area of payment accounting maintaining files and logs receiving and responding to inquiries from staff and vendors. Provides technical assistance to program and support staff on the use of funds fund availability and budget procedures and policies. Provides assistance to vendors staff and management regarding budget and accounts payable. Plan assign and/or supervise the work of others. Works under limited supervision with considerable latitude for use of initiative and independent judgment.

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Assists in the management of regional fiscal functions of accounts payable accounts receivable and the supply ordering system. Audits purchase vouchers before the approval process is completed to ensure that purchasing vouchers have appropriate account codes department ID invoice number service date and amount; and that HHSC payment policies and procedures are followed. Upon request serves as the Financial Services liaison with other agencies and regional staff. (40%)

Develops and maintains reports to assist in the management of regional operating budgets. Runs routine and ad hoc queries as requested using CAPPS Financials. Resolves budget issues through professional productive oral and written communication and interfacing with Central Office and regional staff. Monitors budget expenditures accurately to optimize utilization of available funds without over-expenditures. Communicates and provides follow up as needed with PCS to ensure purchase order numbers are assigned. (20%)

Serves as the regions super-user in the requisition purchasing process for ordering supplies and services. Assist in the management of the cost pool supply ordering system to include review of the approved cost pool office supply list and update based on information in the TXSmartBuy purchasing system. (20%)

Provides technical support and assistance to program Central Office and management on the use of funds funds availability and budget procedures. Provides assistance to vendors staff and management regarding Accounts Payable. (15%)

Ensures payment records are organized and maintained for audit purposes including appropriate documentation for accounts receivable. (5%)

Registrations

Licensure

Requirements or

Certifications:

Valid Class C Texas Drivers License.

Knowledge Skills Abilities:

Knowledge of accounting budgetary and management concepts principles practices and procurement policies and procedures.

Knowledge of agency payment policies and procedures.

Knowledge of automated accounting systems such as CAPPS financials USAS.

Skill in the use standard agency computer hardware and software such as Microsoft Office Suite.

Skills in working accurately with numerical data.

Skills in using a calculator personal computer and related office equipment.

Ability to maintain effective working relationships with others.

Ability to communicate effectively orally and in writing.

Initial Screening:

High School diploma or GED is required. Experience using accounting principles and practices. Experience using financial automated systems and computers including Microsoft Office Suite. Ability to communicate effectively in writing as demonstrated in the application. Experience in gathering data and producing statistical reports.

Additional Information:

Ability to assist with emergency/disaster situations throughout the state. Ability to travel which may include overnight stays. Please note that while the posted salary range for this position is $4801.16 to $7761.50 only former and current Health and Human Services Commission employees will be offered a salary above $4801.16. Current employees promoting into this position will be offered a salary that meets Human Resources salary guidelines for promoting employees. Former employees may be offered a salary above $4801.16 $4801.16. if they have recent comparable experience. Recent experience includes experience within one year prior to the application closing date. Applicants who are not current or former Health and Human Services Commission employees will be offered a salary of $4801.16. In compliance with the American Disabilities Act (ADA) HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application contact the HHS Employee Service Center at 1-. If you are contacted for an interview and need accommodation to participate in the interview process please notify the person scheduling the interview.