Finance Assistant

Finance Assistant

Self Help Movement Inc.

Philadelphia PA

(Full Time On-Site Permanent Role)

At Self Help Movement Inc. we believe in the power of recovery community and transformation. For decades our dedicated team has provided vital compassionate care to individuals in the Philadelphia marketplace seeking stabilization and long-term recovery.

When you join us you arent just taking a jobyou are becoming a vital pillar of a mission-driven organization dedicated to healing individuals and rebuilding families. We offer a supportive collaborative work environment where your HR talents directly impact the team keeping our clinical and administrative operations running smoothly. If you want a career where your administrative expertise has a profound social impact Self Help Movement is the place for you.

The ideal candidate possesses strong foundational knowledge of QuickBooks and Excel a high level of discretion and excellent multitasking abilities. While onboarding and on-the-job training will be provided regarding our specific workflows the successful candidate must bring a strong professional administrative background and a rapid ramp-up capacity to immediately support our daily financial operations.

1. Accounts Payable & Transactional Support

• Process routine bill payments and manage vendor relations regarding billing discrepancies or inquiries.
• Oversee and reconcile company credit card accounts ensuring all receipts are collected categorized and accurately coded.
• Receive and organize financial data from various internal departments to support the generation of monthly fiscal reports.

2. Core Accounting & Reconciliation

• Perform timely monthly bank reconciliations to ensure financial data integrity.
• Execute daily data entry and administrative financial tracking utilizing QuickBooks and Microsoft Excel.

3. Compliance & Grant Coordination

• Support the tracking and administrative documentation associated with government grants (Note: Grant-writing is not required).
• Strictly adhere to non-profit financial protocols mandatory ethical guidelines and client confidentiality standards.

Ready to bring your organizational talents to a team that makes a real difference Please submit your resume and cover letter highlighting your HR support and system experience through our careers portal at .

• Education: High School Diploma or equivalent.

• Experience: 3-5 years of professional office or administrative experience working within a nonprofit organization - this is not an entry-level position.

• Software Proficiency: Intermediate to advanced proficiency in QuickBooks (candidate must hit the ground running with this software) Microsoft Excel and the broader Microsoft Office Suite.

• Core Competencies: Meticulous attention to detail exceptional organizational and problem-solving skills and a proven ability to multitask under high-volume workloads.

We value the health well-being and future of our employees. Self Help Movement provides a robust benefits package designed to support you and your family:

• Health & Wellness: Comprehensive Medical Insurance Prescription drug coverage and Vision care.
• Dental Care: Dedicated Dental plan options to support your overall health.
• Income Protection: Employer-paid Basic Life and Accident coverage along with Short-Term Disability (STD) and Long-Term Disability (LTD) options.
• Future Security: Financial wellness support through a 401(k) retirement plan and Flexible Spending Accounts (FSAs) for health and dependent care.
• Work-Life Balance: Generous Paid Time Off (PTO) dedicated paid Holidays and an Employee Assistance Program (EAP) providing confidential counseling support.
• Compensation: Salary is competitive and commensurate with experience (Targeted to Philadelphia area employer margins).