Finance Accountant Bond And Grant Management

Job Title: Finance Accountant Bond & Grant Management Wage/Hour Status: Exempt

Reports to: Assistant Director of Finance Pay Grade: Admin Pay 2 Department/Campus: Finance Days: 227

Primary Purpose: Assist with the identification development financial management compliance and reporting of the Districts bond programs capital projects and grant funds. This position supports all phases of the grant lifecycle including funding opportunity research application development budget preparation financial administration compliance monitoring reimbursement management and grant closeout while ensuring proper stewardship of district resources.

Education/Certification:

• Bachelors degree in business accounting finance public administration or a related field

Special Knowledge Skills:

• Working knowledge of governmental accounting and financial reporting
• Knowledge of accounting auditing budgeting and internal control principles
• Knowledge of grant development grant administration and grant compliance requirements
• Strong research technical writing organizational communication and interpersonal skills
• Ability to analyze and interpret financial and programmatic data
• Ability to manage multiple projects deadlines funding sources and reporting requirements
• Proficiency in Microsoft Office applications financial systems spreadsheets and databases
• Ability to document procedures and implement policies and processes

Experience:

• Two years of governmental accounting grant administration grant writing or related experience preferred
• Experience with public school finance bond accounting capital project accounting or grant management preferred

Major Responsibilities and Duties:

• Grant Development and Funding Acquisition
• Research and identify federal state local private foundation and nonprofit funding opportunities that support district priorities
• Coordinate with campuses departments and district leadership to identify funding needs and develop funding strategies
• Prepare write edit and submit grant applications narratives budgets amendments and supporting documentation
• Maintain a district grant calendar and monitor application deadlines reporting deadlines and compliance requirements
• Coordinate internal grant review and approval processes
• Maintain grant application records award documentation and funding histories
• Bond Accounting and Reporting
• Establish and maintain accounts and budgets for bond activities and capital projects.
• Monitor bond expenditures and project budgets to ensure proper use of funds
• Collaborate with Operations and other departments regarding bond-funded projects
• Maintain financial records related to bond projects and capital expenditures
• Reconcile payment applications statements and supporting documentation
• Assist in the preparation of bond-related financial reports audit schedules and disclosures.
• Grant Accounting Compliance and Reporting
• Establish and maintain accounts and budgets for grant programs
• Monitor grant expenditures to ensure compliance with grant requirements and approved budgets.
• Collaborate with program directors and departments regarding grant financial management and implementation
• Prepare reimbursement requests expenditure reports and required financial submissions.
• Record revenue expenditure and indirect cost transactions related to grant activity
• Provide training and guidance regarding grant financial administration and compliance requirements.
• Financial Administration and Reporting Review financial data for accuracy reasonableness and compliance
• Ensure compliance with applicable federal state local grant bond and district requirements through proper documentation monitoring reporting and internal controls
• Prepare journal entries budget transfers and month-end and year-end closing activities.
• Prepare bond and grant financial reports workpapers audit schedules and supporting analyses.
• Design and maintain spreadsheets databases and tracking systems supporting bond and grant activities
• Collaborate with campuses departments district leadership Operations Finance staff and funding agencies to support bond and grant activities
• Assist Finance leadership in ensuring compliance with governmental accounting standards and district financial procedures
• Perform other duties as assigned
• Implement policies established by federal and state law State Board of Education rule and local board policy
• Maintain bond and grant records applications awards financial reports reimbursement documentation audit files and other required records
• Compile maintain and file all reports and documentation required by district state federal and funding agencies

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 20 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control at all times under stress