FF&E Procurement & Equipment Project Manager – Healthcare

Who We Are

At Blue Stone Management were not just consultants; were builders of big ideas problem-solvers and data enthusiasts who thrive at the intersection of engineering construction and technology. We partner with public agencies and private clients on projects that shape communities and we believe project management systems should be just as seamless and empowering as the design and delivery process itself.

We are seeking an experienced FF&E Procurement & Equipment Project Manager to support a large-scale healthcare capital improvement program in Los Angeles. This individual will manage and coordinate the planning procurement tracking delivery installation and closeout of owner-furnished furniture fixtures medical equipment and related FF&E across multiple new healthcare buildings.

The role will work closely with project leadership Supply Chain Facilities Management Biomedical Engineering contractors consultants vendors hospital departments and end users.

What Youll Do

This position serves as a management coordination tracking and advisory resource to the client. The consultant will support procurement financial tracking logistics equipment installation and closeout activities while working within the established authority of DHS HUCLA ISD Supply Chain Operations Facilities Management Biomedical Engineering contractors and other client stakeholders.

The consultant will not independently execute contracts purchase orders or other procurement actions requiring County authorization.

• Manage and coordinate FF&E activities for Groups II III IV and V equipment across multiple healthcare facilities.
• Validate equipment lists to confirm current models quantities specifications pricing options accessories and installation requirements while identifying omissions or duplications.
• Coordinate with hospital departments and end users to verify equipment selections and operational requirements.
• Maintain a comprehensive FF&E database including manufacturers model numbers quantities locations costs procurement dates delivery dates utility requirements and installation responsibility.
• Develop and maintain FF&E budgets track budget-to-actual performance identify cost variances and support financial forecasting and procurement savings initiatives.
• Support bid packages quotations requisitions vendor evaluations equipment samples and other procurement activities in accordance with applicable County and client procedures.
• Develop and maintain an integrated procurement and delivery schedule aligned with construction fit-out activation and occupancy milestones.
• Track purchase orders manufacturing shipping delivery staging and installation activities and escalate schedule risks or discrepancies.
• Coordinate equipment interfaces with architectural structural MEP low-voltage and other building systems including utility access anchorage clearance and installation requirements.
• Manage equipment logistics including receiving staging delivery access paths of travel vendor coordination installation sequencing and final placement.
• Maintain equipment floor plans identifying final FF&E locations and coordinate placement with Facilities Biomedical Engineering vendors contractors and end users.
• Coordinate punch-list activities and track damaged missing incomplete or incorrectly installed equipment through resolution.
• Support calibration commissioning asset management preventive maintenance database entry warranties O&M documentation and final equipment closeout.
• Support evaluations of existing medical equipment for potential reuse considering condition remaining useful life relocation requirements downtime recalibration cost and operational impacts.
• Lead coordination meetings track action items and provide regular procurement schedule budget and equipment status reporting to project leadership.

What You Bring

• 10 years of experience managing healthcare capital projects FF&E programs medical equipment planning procurement construction or related project management activities.
• Healthcare hospital medical center or clinical construction experience strongly preferred.
• Demonstrated experience managing FF&E and/or medical equipment procurement delivery installation or activation.
• Strong understanding of procurement scheduling requisitions vendor management purchase-order tracking cost control and logistics.
• Experience coordinating with Supply Chain Facilities Management Biomedical Engineering contractors consultants vendors and healthcare end users.
• Knowledge of equipment utility requirements infrastructure coordination anchorage calibration commissioning and preventive maintenance.
• Ability to manage large equipment databases procurement schedules budgets status reports and multiple vendors simultaneously.
• Strong organizational leadership communication and problem-solving skills.
• Bachelors degree in Construction Management Engineering Architecture Supply Chain Management Healthcare Administration or a related field.
• PMP CCM PE LEED or other relevant certifications preferred.

Software & Technical Skills

• Strong proficiency with Microsoft Excel and Microsoft Office.
• Experience with FF&E databases project management information systems procurement systems or asset management platforms.
• Proficiency with Bluebeam.
• Familiarity with CAD Revit BIM or equipment planning software is a plus.