Federal Proposal Manager

Duties and Responsibilities

• Successfully lead and deliver 35 simultaneous proposal efforts coordinating cross-functional teams and managing multiple deadlines without sacrificing quality or compliance.
• Develop and manage proposal schedules outlines compliance matrices and submission requirements.
• Coordinate cross-functional teams including SMEs pricing and leadership to drive proposal execution.
• Write edit and finalize key proposal sections including executive summaries management approaches and past performance volumes.
• Ensure all proposal content aligns with solicitation requirements evaluation criteria and federal acquisition guidelines.
• Facilitate proposal meetings including kickoff sessions status updates and color team reviews (Pink Red Gold).
• Support development of RFIs Sources Sought responses and white papers to contribute to early-stage opportunity positioning.
• Conduct and synthesize market research to support capture strategies and proposal development.
• Maintain and update proposal content libraries templates and reusable materials for efficiency and consistency.
• Leverage AI-enabled proposal tools automation and content management platforms to improve proposal quality accelerate development cycles and reduce administrative burden.
• Track and manage multiple proposal timelines deliverables and dependencies in a fast-paced environment.
• Identify and resolve proposal development challenges ensuring deadlines are met without compromising quality.
• Provide regular status updates to leadership on proposal progress risks and resource needs.
• Step in as needed to support all aspects of proposal development in a lean team environment.
• Support opportunity shaping activities including market research competitive analysis win themes and pre-RFP positioning.

What Youll Own

• Primary lead on all federal proposals RFIs and market research varying in size and complexity.
• Manage proposal efforts ranging from quick-turn task order responses to large strategic bids.
• Partner with capture managers and executives to shape winning strategies.
• Improve proposal processes templates and AI-enabled workflows.
• Contribute directly to QualX growth objectives.

Qualifications and Requirements

Education

• Bachelors degree in communications English business or a related field preferred.

Required Professional Experience

• 58 years of experience managing federal government proposals.
• Demonstrated experience serving as proposal manager on federal proposals valued from $10M to $100M.
• Demonstrated ability to manage 35 concurrent proposal projects in a fast-paced federal contracting environment consistently meeting aggressive deadlines and submission requirements.
• Experience supporting or developing RFIs Sources Sought responses or white papers.
• Experience with GovDash GovWin SharePoint and Microsoft Teams.
• Experience working in a federal contracting environment is required.
• Strong understanding of federal procurement processes RFP structures and compliance requirements.

Required Skills

• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills including the ability to draft edit and refine proposal content.
• Proven ability to manage proposal processes independently and drive teams toward deadlines.
• Strong attention to detail particularly in compliance and document quality.
• Ability to coordinate across multiple stakeholders including technical operational and leadership teams.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Experience with proposal and content management tools (e.g. GovDash SharePoint).
• Ability to leverage AI tools to improve efficiency and content development.

Preferred Qualifications:

• APMP Foundation or Practitioner certification.
• Experience supporting DoD Joint Staff OSD Army Navy Air Force or civilian agencies.
• Experience managing both task order and standalone proposal efforts.
• Familiarity with Shipley-based proposal processes.
• Familiarity with DoD Joint Staff or other federal agency proposal environments preferred.

Salary range for this is position is $100000-$120000 Annually