Facility Admin Assistant

The Facility Administrator supports administrative coordination CMMS data management and reporting across all service lines and sites. This role ensures all work orders asset data and operational records are accurate complete and audit-ready. The Administrator supports service delivery by coordinating vendor onboarding compliance tracking and procurement activities. The role acts as the central coordination point for reporting documentation service request management and call center support as required. This position ensures operational visibility data integrity and administrative efficiency across multiple sites.

Benefits:ABM offers a comprehensive benefits package. For information about ABMs benefitsvisitABM Employee Benefits Staff & Management

• Maintains CMMS (Corrigo) data integrity including work orders asset records preventive maintenance schedules and service tracking
• Supports full work order lifecycle management across all service areas including janitorial doors docks warehouse lab services and facility systems
• Coordinates service requests and tracking for a wide range of site services including cleaning programs inspections repairs and maintenance activities
• Supports tracking and documentation of recurring services such as pest control landscaping waste management and specialty vendor services
• Maintains accurate records for facility programs including access systems (doors locks) equipment maintenance and compliance-related activities
• Supports administrative coordination for workplace and operational services including mailroom shuttle/transportation services and warehouse support
• Prepares and distributes operational governance reports in alignment with SoW
• Supports vendor onboarding compliance tracking and documentation management
• Coordinates procurement support activities including PO creation tracking and reconciliation with Finance
• Supports help desk and dispatch functions ensuring accurate logging routing and tracking of all service requests

• 25 years of experience in facilities administration operations support or service coordination
• Strong experience with CMMS systems Service Now and Corrigo preferred
• Experience supporting high-volume service environments with multiple service lines
• Experience vendor onboarding compliance tracking or procurement processes
• Strong Excel and reporting capabilities (data tracking dashboards analysis)
• Highly organized with strong attention to detail
• Experience in life sciences corporate or complex operational environments preferredtional environments preferred