Facilities Supervisor

This position is under the supervision of the Research and Academic Zone Facilities Manager and is responsible for management of assigned buildings and an operations team in this zone.

Specific duties include team and budget management for the operations and maintenance team (including internal and external service partners) coordination with other service providers and communication with research and academic administration and customers. This individual manages approximately eight (8) direct reports and numerous contractor relationships.

Supervision and Team Leadership

• Provide leadership to ensure efficient high-quality proactive fiscally responsible services and act as a role model in supporting and promoting OHSUs vision mission and customer service philosophy.
• Provide daily communication and support for team. Conduct weekly team meetings to review individual and team issues and workloads.
• Collaborate and coordinate efforts with other work units within Facilities and other OHSU service providers.
• Maintain communication with other operational areas and customers tomake sure their needs are met resolve any issues and ensure apartnership in our goal of continuous improvement.
• Facilitate contracted services and monitor performance.
• Conduct continual performance management of all team membersincluding recruitment selection retention hire train write performanceappraisals write position descriptions approve leave timeassign/approve work support professional growth manage team andindividual development plans provide ongoing training coaching andperform disciplinary actions for employees when necessary.
• Promote a culture of safety within the teams. Ensure team membersremain current with the required training for their respective areas andprovide supplemental ongoing training as needed.
• Know and work within the boundaries of the OHSU/AFSCME LaborAgreement OHSU Code of Conduct Administrative Policies andDepartmental Procedures.

Budgeting and Reporting

• Coordinate team efforts to put together budget requests for capital andoperating budgets including cost/benefit analysis project justification andvisual presentation materials (ie. Power Point).

Maintenance Management and Reporting

• Develop key building and system performance improvement indicatorsand Reporting. Including but not limited to labor reporting operatingcost per square foot customer satisfaction work order information(completion aging etc.).
• Continuously monitor and improve service quality and efficiencyincluding regular building rounds process auditing and customerfeedback.
• Meet with customers regularly to discuss positive and constructivecustomer service feedback.
• Manage contracted efforts including coordination and communicationwith affected customers follow-up on contracted work to ensure highquality project completion and review of invoices to ensure appropriatebilling.
• Manage maintenance and operations in compliance with all applicablecodes standards and policies; including but not limited to NIH LocalBuilding and Fire Codes OSHA Standards Oregon AdministrativeRules and Statutes.

Position Administration

• Stay current on codes and standards associated with NIH facilitymaintenance including networking with peer facilities.
• Attend departmental meetings and training.
• Work with Research and Academic Zone Facilities Manager to developand accomplish professional development goals.
• Other duties as assigned.

• High school or trade school graduate
• 3 years of experience overseeing/training technicians and/or contractor personnel supporting a research not-for-profit educational or governmental facility.

Skills and Abilities

• Delivery of operations and maintenanceservices in a unionized team environment.
• Contracting services with trades andother unions.
• Planning and directing a preventivemaintenance program including fire andlife safety.
• Life cycle costing analysis ofinfrastructure systems including capitalplanning and deferred maintenanceprograms.
• Demonstrated ability to makeindependent decisions analyze situationssolve complex problems and initiateactions.
• Demonstrated leadership and planningskills.
• Exceptional interpersonal andcommunication skills.
• Ability to understand technical concepts relating to building systems and infrastructure.
• Ability to negotiate contracts.
• Knowledge of operations andmaintenance means methods codes andregulations.
• Proficient in software applicationsspecifically spreadsheet word processingpresentation and database applications.

Primarily indoor office environment; requires work hours beyond standard office hours as needed.

Benefits

• Healthcare for full-time employees covered 100% and 88% for dependents.
• $50K of term life insurance provided at no cost to the employee.
• Two separate above market pension plans to choose from.
• Paid time off - 208 hours per year prorated for part-time.
• Extended illness bank - 64 hours per year prorated for part-time.
• 9 paid holidays per year.
• Substantial Tri-Met and C-Tran discounts.
• Employee Assistance Program.
• Childcare service discounts.
• Tuition reimbursement.
• Employee discounts to local and major businesses.